Job Summary
As a Catholic Parish we are seeking a Database/Donor and Accounts Payable person to manage our donor/parishioner records database systems, and assisting the business office with processing accounts payable. This person plays a vital role in advancing the mission of our Catholic Parish by ensuring gift processing, parishioner data entry, and assisting the Business Office.
The ideal candidate will possess excellent organizational and communication skills, strong attention to detail, and the ability to handle confidential information with professionalism and discretion. Through accurate record-keeping and efficient financial processes, this individual will help foster strong stewardship, support parish operations, and contribute to the ongoing ministry and mission of our Catholic community.
Duties
- Provides hospitable welcoming presence for visitors and parishioners.
- This position supports the Business Office in maintaining accurate donor records and processing payments, assisting with some bookkeeping functions, and supporting the parish overall operations.
- Add new parishioners data and/or update current parishioners profiles based upon most recent information. Keep accurate records and provide timely updates.
- Process weekly gifts quickly and accurately.
- This includes Census, Contribution, Sacramental, Talent, and other information as determined by the Pastoral Coordinator. Maintains files of original parish registrations.
- Send donation letters ASAP (No later than 72 hours is best practice) so that donors know when their gift has been received.
- Support the Business office with providing accurate information weekly.
- Update annual Archdiocesan campaign progress reports including participation rates, pledge totals, cash received, and parish-level performance.
- ·Assures all envelope and check contributions to the parish are accounted for in an accurate and timely manner and reconciles amounts with the bookkeeper. This is accomplished by posting all weekend collections in the PDS immediately after counting is accomplished by the counters. Reviews offering envelopes for notes from parishioners and/or visitors regarding census information or requesting to register.
- Schedule Counting Team volunteers; work with Counting Teams when necessary to maintain consistency.
- Proven experience with data information entry.
- Knowledge of grant proposal writing processes and experience in business development are highly desirable.
- This position must maintain a flexible personality to be able to take on new assignments with a short turn around.
- Monitor all donor information and provide statistical analysis for Business Office.
- Develop reports, documents and manages correspondence in collaboration with the Business Office.
- Ensure all activities align with Catholic ethical standards, archdiocesan policies, and IRS regulations governing charitable contributions.
- Support the Business office by assisting with accounts payable processing and other duties as needed.
Pay: $20.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
