Office Manager / In-House Bookkeeper
NOTE: Our office is in Dallas, near I-75 and I-635. Please apply for this position only if that location works for you in terms of a commute.
Ready Roofing & Solar is transitioning from a smaller organization into a much larger one as we take advantage of the enormous opportunities for roofing and solar in the DFW market. We run on EOS (the Entrepreneurial Operating System), and we have an exciting multi-year plan we'll discuss further with qualified applicants.
We are seeking an Office Manager / In-House Bookkeeper to serve as an important backbone of our company. This is a hybrid role: roughly half is day-to-day accounting and bookkeeping, and the other half is office management and administration. It's a ground-floor opportunity with enormous growth potential for the right person.
Accounting & Bookkeeping (roughly half the role)
- Own the day-to-day books in QuickBooks Online (QBO): Accounts Receivable (AR), Accounts Payable (AP), transaction entry, reconciliations, invoice processing, and expense tracking
- Prepare weekly payroll by collecting timesheets, calculating sales commissions, and processing invoices accurately and on time
- Manage collections and stay on top of outstanding AR proactively rather than waiting for problems to surface
- Interact with our outside accounting and tax provider for proper coding of transactions, handling questions, and month-end/year-end support
- Produce timely, accurate financial reports so leadership always has a clear picture of where the business stands
- Help build and tighten financial controls and processes as we scale
Office Management & Administration (roughly half the role)
- Act as the company's "go-to" person for all things administration
- Become a master of our CRM: creating job estimates, work orders, and payments, and seeing jobs through from start to finish
- Maintain HR files and assist with HR matters such as employee onboarding and offboarding
- Own our SOP documentation process: identify processes that should be documented, write the SOPs, and maintain master lists of what's completed and what's still needed
- Oversee one other administrative position within the company
How this role fits our EOS structure
- Take ownership of your seat and the accountabilities that come with it (if you know EOS, you know what an Accountability Chart is; if you don't, we'll teach you)
- Help identify and work through issues on our Issues List rather than letting them linger
- Each quarter, identify and propose "Rocks" (priorities) for the administrative and accounting areas, then execute them to completion within the quarter
- Support our Level 10 rhythm with the reporting, scorecard data, and follow-through that keep the team on track
What we're looking for
Above all, three things:
- Proactive problem-solving — you figure things out and take initiative rather than waiting to be told. You identify daily, weekly, and quarterly needs, then either handle them or bring them to management's attention.
- Proactive communication — you keep the right people informed, raise flags early, and never leave leadership guessing.
- Deadline-driven execution — you accomplish objectives on time, every time. Payroll, close, reporting, and collections don't slip.
Requirements
- High school diploma or further education
- Minimum 5 years of experience in a higher-level office manager, bookkeeper, or combined administrative/accounting role
- Hands-on QuickBooks Online experience with AR, AP, reconciliations, and payroll
- Strong math skills and comfort with numbers and financial detail
- Excellent verbal and written communication skills
- Strong organizational skills with the ability to multitask and prioritize in a fast-moving environment
- Ability to handle sensitive and confidential information with 100% discretion
- Ability to take in information, process it quickly, and make a decision or recommendation as appropriate
- Excellent computer skills including a good working knowledge of MS Office Suite and the ability to learn new applications quickly
- Type 70+ WPM
- Bilingual a plus, but not required
This is a full-time, in-office position. We employ only A-Players. What does "A-Player" mean to you? We see it as someone at the top of their field who — accepting nobody's perfect — is always striving to learn and improve. If that's you, and you want to join a small, dynamic team set for enormous growth, we'd love to talk.
To be considered: Please tell us in a few sentences why you feel you would be a good fit for this position. We look forward to talking to you!
Job Type: Full-time
Benefits:
- An inclusive, team-oriented culture where everyone pulls in the same direction
- A company with a growth mindset that looks to promote from within first, giving existing team members the first shot at new opportunities
- Flexible schedule
- Paid time off
- Paid federal holidays
Schedule: Monday to Friday, weekends as needed
Work Location: Primarily in person, with flexibility for some amount of remote work after an introductory period.
Pay: $33.50 - $37.50 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
- Referral program
Work Location: In person
