Essential Job Responsibilities
- Answers telephones in a courteous, helpful manner at all times and takes messages or forwards calls as appropriate.
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Greets public and visitors, notifying individuals of visitors presenting for meetings and interviews.
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Opens and distributes incoming mail to appropriate individuals. Prepares outgoing mail.
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Responsible for faxing out and receiving faxes, distributing and/or notifying individuals of faxes in a prompt manner.
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Follows procedures for general office systems, such as office building security, telephone answering and messaging, faxing, etc.
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Follows system for maintenance of:
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program forms,
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office machines, computers, fax, copy machines, office furniture,
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office supplies, and
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general office upkeep and organization.
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Supports other office staff in the preparation, reproduction, distribution, and recording of meeting agendas, minutes, reports, and other information.
- Assist with meeting logistics, such as child care arrangements, snacks, and room set-up.
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Provides logistics and materials preparation support for staff meetings, training, and other events.
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Regular and predictable attendance is a requirement of the job
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Ability to communicate both written and orally.
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Ability to follow directions from both written and oral instructions.
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Ability to communicate with families and children in a positive and helpful manner.
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Attends all workshops and meetings as deemed necessary by the immediate supervisor.
Active Supervision Duties
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Understand and implement all required policies and procedures related to the active supervision of children at all times, including:
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Observation of the environment evaluating that children have a place to play and they can be observed and listened at all times.
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Continuously scan & count for children under care and report accurate numbers when asked.
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Listen to children at all times to identify potential danger, like specific sounds or the lack of any sound that may trigger an action.
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Develop knowledge of the children under care to anticipate their behavior, perform wellness checks, and be proactive and avoid putting children in danger.
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Collaborates with the Bus Driver in teaching children the correct safety procedures for boarding and exiting a bus as well as the danger zones around the vehicle.
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Checks independently from the bus driver that the bus is empty at the end of each run and that all children are accounted for.
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Interacts with children throughout their time on the bus to extend and reinforce classroom learning.
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Ensures that indoor and outdoor equipment and facilities are clean and do not present any hazards.
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Ensure that classrooms and centers are equipped with safety supplies that are readily accessible to staff.
