Primary Purpose:
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Perform secretarial duties and auxiliary tasks for the division as required.
Qualifications:
Education/Certification:
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High school diploma or GED certified and post secondary course work
Special Knowledge/Skills:
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Ability to type a minimum of 50 words per minute
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Proficient in the use of the English language
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Bilingual skills desired
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Proficient computer skills with knowledge of the following software applications:
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Microsoft Word
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Excel
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Microsoft Outlook
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TEAMS (Texas Educating Adults Management System)
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Ability to communicate effectively (verbal and written)
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Strong organizational and data management skills
Experience:
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Four years of job related experience
Major Responsibilities and Duties:
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Assist the director in matters pertaining to the functioning of the Adult Education office.
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Organize and process preparation of hiring of personnel, absence reports, filing systems and requisition of supplies for the division.
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Monitor support staff and ensure completeness, accuracy and timeliness of assignments.
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Assist with preparation of grants.
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Answer and direct telephone calls to appropriate personnel.
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Greet visitors and assist them with their requests.
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Prepare purchase orders and payment authorizations for the division.
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Process in-county and out of town travel reimbursements as assigned.
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Compose letters and memorandums as directed.
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Maintain all files, forms and records for the division.
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Assist with preparation and record keeping of division budgets.
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Assist with payroll and other division reports.
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Receive deliveries and keep inventory of supplies and materials.
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Prepare daily mail outs and dissemination of mail.
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Assist division administration with preparation of workshop materials.
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Provide assistance with proofing of division written communications.
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Prepare flyers and certificates.
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Maintain confidentiality of information.
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Perform other duties as assigned.
