Job Title: Accounts Payable Specialist
Location: Newark, New Jersey (on-site)
Organization: United Community Corporation (UCC)
UCC is a Newark-based nonprofit helping low-income individuals and families — including seniors and youth — build self-sufficiency, through programs funded by government grants, foundations, and private donors.
Position Summary
Accounts Payable:
-
Process invoices accurately and on time, coding expenses to the correct program/grant.
-
Maintain vendor records (W-9s, insurance certificates, etc.) and resolve invoice/PO discrepancies.
-
Reconcile vendor statements monthly; clear outstanding balances.
-
Prepare payments (checks, ACH, online) for approval per internal controls.
-
Support grant reimbursement requests and funder financial reports with back-up documentation.
-
Resolve vendor payment inquiries.
-
Assist with month-end/year-end close, AP accruals, reconciliations, and 1099 prep.
-
Maintain audit-ready AP files in support of UCC's annual audit.
-
Identify process improvements; collaborate with program staff and Finance Director.
Requirements:
-
AA's Degree in Accounting/Business or 3+ years of equivalent AP/bookkeeping experience; nonprofit or government-funded org experience preferred.
-
Familiarity with fund accounting and grant-based budgeting a plus.
-
Proficiency with accounting software (QuickBooks, Sage, or similar).
-
Strong attention to detail and ability to juggle multiple funding sources/deadlines.
-
Valid NJ Driver's License and adequate auto insurance.
-
Ability to maintain confidentiality of client and financial information.
UCC is an equal opportunity employer committed to a diverse, inclusive workplace.
United Community Corporation is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We encourage individuals from all backgrounds to apply.
