Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and visitors alike. As an Office Assistant, you will be the first point of contact, managing front desk duties, handling multi-line phone systems, and maintaining an efficient office environment. Your proactive approach and excellent organizational skills will help foster a welcoming atmosphere while ensuring administrative tasks are completed accurately and promptly. This paid position offers a fantastic opportunity to develop your office management skills in a fast-paced, supportive setting.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle front desk duties including scheduling appointments, receiving deliveries, and maintaining visitor logs
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records
- Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, memos, and correspondence
- Support office management tasks such as calendar management, meeting coordination, and supply inventory tracking
- Assist with bookkeeping activities using QuickBooks or similar accounting software as needed
- Maintain a tidy and organized workspace by managing filing systems and performing routine cleaning duties
Experience
- Previous office experience or clerical work demonstrating familiarity with administrative procedures
- Strong computer literacy with proficiency in Microsoft Office applications and Google Workspace tools
- Experience handling multi-line phone systems and practicing professional phone etiquette
- Bilingual abilities are highly desirable to support diverse client needs
- Knowledge of office management practices including calendar management, data entry, filing, and proofreading
- Customer service experience that highlights excellent communication skills and a friendly demeanor
- Personal assistant or medical/dental receptionist experience is a plus but not required
- Demonstrated organizational skills with the ability to prioritize tasks effectively and manage time efficiently
Join us in this engaging role where your organizational talents will shine! We value dedicated individuals eager to contribute to a vibrant office environment while growing their professional skills. This is more than just an administrative position — it’s an opportunity to be at the heart of our team’s success!
Pay: $16.00 - $18.00 per hour
Benefits:
People with a criminal record are encouraged to apply
Work Location: In person
