American Door & Glass, Inc. is seeking a professional, organized, and detail-oriented Front Office Administrative Assistant to join our team. This position serves as the first point of contact for customers, vendors, contractors, and visitors while supporting the daily operations of our office. The role provides administrative support across accounting, project management, purchasing, and service functions and plays an important part in helping our team operate efficiently.
The ideal candidate is dependable, customer-focused, and capable of managing multiple priorities in a fast-paced commercial construction environment. We are looking for someone who enjoys being part of a team, takes pride in their work, and is willing to assist wherever needed.
Key Responsibilities
- Greet and welcome customers, vendors, contractors, and visitors in a friendly and professional manner
- Answer and direct incoming phone calls
- Receive and distribute mail, deliveries, and correspondence
- Enter vendor invoices for Accounts Payable processing
- Provide administrative support to accounting, project management, purchasing, and service departments
- Assist with weekly payroll review to ensure employee timesheets are complete and accurate
- Maintain organized filing systems, both electronic and paper
- Manage office supply inventory and place orders as needed
- Maintain vendor records, including contact information, W-9s, and Certificates of Insurance
- Assist with data entry, document management, scanning, and recordkeeping
- Support special projects and other administrative duties as assigned
Qualifications
- Minimum 2 years of administrative, office support, customer service, or receptionist experience preferred
- Strong customer service and communication skills
- Proficiency in Microsoft Outlook, Word, and Excel
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and work effectively in a fast-paced environment
- Reliable attendance is essential
- Ability to maintain confidentiality when handling company information
- Experience supporting a construction, service, manufacturing, or trade-related business is a plus
- Ability to learn new software systems and business processes
- Professional demeanor and ability to interact effectively with customers, vendors, field personnel, and management
Physical Requirements
- Ability to sit, stand, walk and occasionally lift office supplies or packages up to 20 pounds
Pay: From $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many years of administrative or office support experience do you have?
- How would you rate your proficiency in Microsoft Outlook, Word, and Excel?
- Have you worked in any of the following environments?
Construction
Service Company
Manufacturing
Trades
Professional Office
None of the Above
- What are your hourly wage expectations?
Ability to Commute:
- Henrico, VA 23228 (Required)
Work Location: In person
