Job Description - Administrative Manager
Fuelbox Industrial | Jacksonville, FL
Full-Time | In-Office
Help Build a Better Business.
At Fuelbox Industrial, we don't believe in doing things "the way they've always been done."
We're a rapidly growing industrial supplier serving pallet manufacturers and recyclers across North America, providing innovative products that help our customers improve productivity, reduce downtime, and operate more efficiently.
As we continue to grow, we're looking for an experienced Administrative Manager who enjoys building systems, improving processes, solving operational challenges, and helping a business run better every day.
This isn't a traditional office management role.
You'll work directly with company leadership to improve purchasing, inventory administration, customer service, financial reporting, vendor relationships, and cross-functional operations while helping create scalable processes that support continued growth.
If you enjoy turning complexity into organization, identifying opportunities for improvement, and making a measurable impact across an entire company, we'd love to meet you.
What You'll Do
You'll serve as one of the operational leaders within Fuelbox Industrial by helping improve how the company functions every day.
Responsibilities include:
- Lead and improve day-to-day administrative and operational processes
- Develop, document, and optimize company procedures and workflows
- Coordinate projects across Sales, Purchasing, Customer Service, Warehouse, Accounting, and Leadership
- Analyze operational performance and recommend process improvements
- Oversee purchasing activities and vendor relationships
- Monitor inventory performance and identify opportunities to improve inventory accuracy and efficiency
- Support budgeting, reporting, Accounts Payable, Accounts Receivable, and operational financial analysis
- Develop reports, dashboards, and KPIs that help leadership make better business decisions
- Maintain data accuracy within Microsoft Dynamics 365 Business Central
- Identify opportunities to automate manual processes and improve productivity
- Lead special projects and continuous improvement initiatives throughout the company
We're Looking For Someone Who...
- Naturally looks for ways to improve systems and processes
- Enjoys solving operational challenges
- Is highly organized and detail-oriented
- Can manage multiple priorities without losing momentum
- Communicates confidently with people across every department
- Is analytical and comfortable working with data, reporting, and financial information
- Takes ownership rather than waiting for direction
- Enjoys building structure inside a fast-growing company
Qualifications
Required
- 5+ years of experience in administration, operations, purchasing, business management, finance support, or a related field
- Strong organizational and project management skills
- Excellent analytical and problem-solving abilities
- Advanced Microsoft Excel and Microsoft Office skills
- Strong written and verbal communication
- High attention to detail
- Ability to exercise independent judgment and make sound business decisions
- High School Diploma or equivalent
Preferred
- Associate's or Bachelor's Degree in Business Administration, Operations Management, Supply Chain, Finance, or a related field
- Experience with Microsoft Dynamics 365 Business Central
- Experience in industrial distribution or manufacturing
- Process improvement experience
- Bilingual (English/Spanish)
Why Fuelbox?
At Fuelbox Industrial, you'll have the opportunity to make a real impact—not just manage daily tasks.
We're building better products, better systems, and better customer experiences for an industry that keeps America's supply chain moving.
You'll work alongside a leadership team that values initiative, continuous improvement, and practical problem-solving. Your ideas won't get buried in layers of bureaucracy—they'll help shape the future of the business.
If you're looking for a role where you can improve operations, influence business decisions, and grow alongside a rapidly expanding company, we'd love to hear from you.
Apply today and help us continue Sparking Productivity Through Innovation.
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
