JOB Join the Records Center & Archives Department and play a key role in preserving and modernizing access to county records. This position supports the daily workflow of imaging and digitization services that keep government information accurate, accessible, and secure for current and future use.
Under general supervision, you will assist with all aspects of document digitization, including preparing records for scanning, indexing and importing electronic files, operating scanning equipment and software, and performing detailed quality assurance to ensure accuracy and consistency. You will also track projects and help maintain organized, reliable digital archives that support county operations and public access.
The ideal candidate is detail-oriented, tech-comfortable, and highly organized, with strong focus and consistency in repetitive, quality-driven work. Success in this role requires patience, accuracy, dependability, and the ability to follow established procedures while managing multiple ongoing projects. If you take pride in precision work and enjoy helping transform paper records into accessible digital resources, this is an excellent opportunity to contribute to meaningful public service. EXAMPLE OF DUTIES Associate’s degree in related field, or high school diploma and/or three to six months related experience and/or training; or equivalent combination of education and experience. Position requires technical knowledge of imaging and scanning. Proficiency in Microsoft Word, Excel and other related software. Ability to work independently in a quiet, secluded office environment. Must be able to stay focused while performing repetitive tasks. Must possess excellent organizational skills and attention to detail. Must be self-motivated and able to stay on task. Must be able to work well independently. Must be capable of passing a comprehensive pre-employment background investigation.
LICENSURE OR CERTIFICATION REQUIREMENTS:
Must possess a valid Ohio driver's license and maintain insurability under the County's vehicle insurance policy; must be able to obtain Hyland OnBase Certification.
EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:
Document scanner, oversized flatbed scanner, book scanner, blueprint scanner, personal computer, computer software (e.g., Microsoft Office, Outlook, other applicable computer software), printer, copy machine, calculator, fax machine, other standard business office equipment, motor vehicle.
INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works in and around crowds; may have contact with emotional or distraught people; may be required to work irregular hours; occasionally required to stand, walk, stoop, kneel, crouch, or crawl on even and uneven surfaces; regularly required to lift and carry, 25 1bs. or less; regularly push or pull objects 150 lbs. or less.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work. SUPPLEMENTAL INFORMATION Knowledge of: County, Departmental and Division goals and objectives; departmental practices and procedures; digitization requirements and technical procedures; archival standards for the production of digital images; legal descriptions, simple through complicated; government structure and process; public relations.
Skill in: Data entry techniques; effective writing techniques; computer operation; use of modern office equipment.
Ability to: Understand a system of procedures; interpret a variety of detailed instructions in written, oral, picture, or schedule form; arrange items in numerical, alphabetical, and subject order; deal with a variety of variables in a somewhat unfamiliar context; define problems, collect data, establish facts, and draw valid conclusions; maintain confidentiality of information; communicate effectively in oral and written form; copy material accurately; correct grammatical and spelling errors; develop and maintain effective working relationships with associates, supervisors, and general public; maintain complete and accurate records; operate computer, digital scanner; gather, collate and analyze data; prepare meaningful, concise and accurate reports; use proper research methods in gathering information.
POSITIONS DIRECTLY SUPERVISED:
None.
