Job Summary:
A coordinator performs administrative and office support for Interior Construction department within the Frederick, MD office.
Job Duties:
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Prepare and submit permit applications and all supporting materials for the purpose of obtaining construction permits and use & occupancy certificates. Represent the company in all matters concerning permit acquisitions including correspondences with jurisdictional regulatory agencies. Travel to county offices in Maryland and Virginia as needed.
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Communicate directly with design, leasing and/or engineers to prepare necessary documents required for permit issuance.
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Receive, input, and track project invoices to maintain project budgets in Excel.
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Schedule and attend tenant occupancy walk-through site meetings and track completion status with subcontractors.
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Answer, coordinate, and respond to all tenant warranty calls.
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Perform records management of invoices, drawings, and permits in job tracking files.
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Research and organize material for staff meetings.
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Enter estimates for all jobs (vacancies, new and remodel) for entire department into a specialized budget tracking spreadsheet.
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Create and maintain spreadsheets as needed for cost saving projects and other tracking needs.
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General filing duties and other records management of mail, permits, invoices, drawings, and other important documents.
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Other duties as assigned.
Job Qualifications:
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Ability to perform detailed clerical and administrative work
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Bachelor’s degree preferred
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Strong written and verbal communication skills
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Proficient knowledge of Excel and word processing software
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Regular attendance onsite is an essential function of the job.
