MANIILAQ ASSOCIATION
01/24
Title: Office Coordinator Range: 13
Program: Central Store Status: Non-Exempt
Housing Priority: None Covered: Yes
This position assists the Central Supply Manager in operating the department by focusing primarily on resource management, including preparing purchases from the Regional Warehouse inventory. Responsible for opening or closing the Central Stores Department and the accompanying duties assigned to that task. Conducts daily office tasks, enters data into inventory computer program. Filing documents, checking invoices and packing slips on materials received. Assists customers. Prepares and sorts mail. Reports directly to the Central Sterile & Supply Manager.
- Supports the Central Supply Manager.
- Coordinates day to day operations of the Central Store in the absence of department manager.
- Ensures Maniilaq Health Center mail and freight is received, shipped and distributed correctly.
- Assist with inventory management and customer communication.
- Instruct team members in all aspects of their assigned responsibilities within the department to ensure they have the knowledge, skills, and ability to provide consistent customer satisfaction
- Communicate effectively with Stores Manager, Director and peers.
- Assist customers by providing product information, answering questions, completing billing transactions
- Responsible for inputting data into the inventory management software.
- Assist warehouse technicians, ensuring all invoices and packing slips are checked and routed to proper programs.
- Ensures all orders / backorders are completed and documented.
- Ensures proper filing of Central Sterile/store documents.
- Other duties as assigned.
