Overview
We are seeking a proactive and detail-oriented Russian Speaking Safety Assistant/Office Administrator to join our dynamic team. This vital role combines safety oversight with efficient office management, ensuring a secure and organized environment for staff, visitors, and contractors. Fluency in Russian and English is essential to facilitate clear communication across diverse teams. The ideal candidate will bring enthusiasm, excellent organizational skills, and a passion for maintaining safety standards while providing exceptional administrative support. This paid position offers an exciting opportunity to contribute to a vibrant workplace where safety and efficiency are prioritized.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately in both Russian and English
- Operate multi-line phone systems to handle inquiries professionally, providing prompt customer service
- Oversee office management tasks including filing, data entry, and maintaining organized records using Microsoft Office and Google Workspace tools
- Support safety protocols by monitoring the premises, conducting routine inspections, and reporting hazards or incidents promptly
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
- Coordinate calendar management and schedule appointments for team members or safety inspections
- Provide administrative support such as proofreading documents, managing correspondence, and handling clerical duties with attention to detail
- Maintain office supplies inventory and ensure the workspace remains clean, organized, and welcoming
Experience
- Prior office experience with a strong background in administrative or clerical roles
- Proven experience managing multi-line phone systems and front desk operations
- Familiarity with office management software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
- Experience with bookkeeping or financial software like QuickBooks is highly desirable
- Bilingual proficiency in Russian and English is required; excellent communication skills in both languages are essential
- Demonstrated organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Previous customer service or customer support experience is preferred
- Knowledge of safety procedures or security protocols is a plus but not mandatory; training will be provided
Join us to be part of a dedicated team committed to safety excellence while delivering top-tier administrative support. Your energy and organizational talents will help create a secure, efficient environment where everyone can thrive!
Pay: $25.31 - $30.48 per hour
Language:
Work Location: In person
