Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and ensuring smooth administrative operations. Your energetic approach and attention to detail will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting daily business functions with enthusiasm and professionalism.
Responsibilities
- Greet visitors, clients, and vendors warmly, ensuring a professional and friendly first impression.
- Manage multi-line phone systems efficiently, directing calls accurately and courteously.
- Handle incoming and outgoing correspondence, including emails, mail, and packages.
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
- Assist with calendar management and scheduling appointments for GM and Private Catering Events, Club Member social events and their reservations.
- Help with Boartd Meeting setup and document prepareation for the boars.
- Perform data entry tasks using productivity software such as spreadsheets and word processing applications.
- Support office management tasks including inventory tracking, supply ordering, and document preparation.
- Help with Graphic Designing Menus, event flyers,
- Provide excellent customer service by addressing inquiries promptly and professionally.
- Utilize computer skills to update records, prepare reports, and manage client communication.
Requirements
- Proven experience in office administration or clerical roles, with a strong emphasis on front desk duties.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets, data entry and Graphic creation program(s) for menus and events.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
- Strong communication skills, including phone etiquette and club member interaction.
- Technical proficiency with multi-line phone systems and general computer literacy.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Prior experience with Jonas Software or similar club management software is a plus but not required.
- Demonstrated ability to manage time efficiently while maintaining attention to detail in all tasks.
Join us in creating a welcoming atmosphere while supporting our team’s success! This role is perfect for someone passionate about office management, customer service, and organizational excellence—ready to make a positive impact every day!
Pay: $19.00 - $21.00 per hour
Language:
License/Certification:
- Harassment Certification (Required)
Work Location: In person
