Job Overview:
We are seeking an Accounting & Administrative Assistant to join our team. In this vital role, you will manage financial data entry, maintain accurate records, and assist with various accounting & administrative functions.
Summary of Included Duties:
As a small team, employees are expected to assist in various areas of operation as needed; this list represents the core focus of the role but is not exhaustive.
Accounts payable & vendor management
- Process vendor invoices and payments, including auditing for accuracy and maintaining expense records.
- Manage vendor account documentation and coordinate purchase order tracking with technicians.
Accounts receivable & billing
- Audit and process customer payments and deposits accurately and on time.
- Manage invoicing, collections, and vendor rebate tracking.
Recordkeeping & administrative support
- Maintain employee records, including charge accounts and timesheets.
- Track performance trends and maintain spreadsheets across departments.
General office administration/department coordination
- Provide general office support, including phone coverage, correspondence, and workspace upkeep.
- Assist the Service Department and Operations Manager with administrative and warranty coordination tasks.
Job Requirements:
- Proficiency in QuickBooks Desktop & Microsoft Office.
- 3+ years experience in accounting role.
- 1+ year customer service experience.
- Ability to handle confidential information with discretion and professionalism.
- Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, journal entries, and general ledger accounting.
- Excellent attention to detail combined with proven analysis skills for account reconciliation and error resolution.
- Strong communication skills for effective customer service and collaboration across departments.
- Ability to work full-time in person.
We’d love it if you:
- Have experience in a Construction/Trades office setting.
- Have used HouseCall Pro/Service Titan/other similar software.
Pay: From $24.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Accounting: 3 years (Required)
- Customer Service: 1 year (Required)
Work Location: In person
