Human Resource Recruitment Specialist

HEALTH AND LIFE ORGANIZATION INC -
Sacramento, CA

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Job Details

Full-time
$28 - $30 an hour
2 days ago

Qualifications

Employee onboarding
Confidential information handling
Recruitment database management
HR legal compliance
Employee data management
Internal employee customer service
HR compliance
Clinical staff recruitment
Productivity software
Document management
Onboarding process management
Employee record maintenance
File organization
Quality data entry

Full Job Description

POSITION SUMMARY

The Recruitment Specialist in Human Resources is responsible for managing recruitment activities, coordinating onboarding processes, and supporting workforce development initiatives to ensure the organization attracts, hires, and retains a qualified and engaged workforce. This role partners with leadership and departments to identify staffing needs, implement effective recruitment strategies, and support employee growth and development efforts aligned with organizational goals.

The Recruitment Specialist oversees the full recruitment cycle, including job postings, candidate sourcing, application screening, interview coordination, and hiring support to ensure timely and effective staffing outcomes. This position also facilitates onboarding activities by ensuring new employees complete required documentation, receive orientation, and are successfully integrated into the organization.

In addition, this role coordinates workforce development initiatives centered on student externship, internship, and preceptorship programs. Responsibilities include collaborating with educational institutions, coordinating student placements, monitoring program participation, facilitating onboarding and documentation requirements, and supporting structured learning experiences that promote career development and future employment opportunities. The Recruitment Specialist serves as a liaison between the organization and academic partners to foster workforce pathways and strengthen long-term recruitment strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruitment and Staffing

Coordinate and manage recruitment activities, including posting job openings, screening applications, and scheduling interviews.
Review applications and resumes to identify qualified candidates based on job requirements and organizational needs.
Verify applicants certification and credentials with issuing board to confirm qualifications for the position.
Communicate with candidates throughout the hiring process regarding application status, interview schedules, and hiring decisions.
Coordinate interview logistics and collaborate with hiring managers to support candidate selection activities.
Prepare and extend job offers to select candidates
Conduct reference checks, employment verification, and background screening
Prepare job description, interview materials, recruitment reports, and hiring documentation.
Participate in job fairs, recruitment events, and outreach efforts.
Maintain recruitment records and applicant tracking systems.
Assist with developing and updating recruitment materials such as job descriptions, job applications, job announcements, and flyers.
Ensure recruitment practices comply with equal employment opportunity laws and organizational policies.

Onboarding

Coordinate onboarding activities for new hires from offer acceptance through initial employment
Request and collect required onboarding documentation, including employment forms, certifications, credentials, health records, and work authorization documents.
Serve as a point of contact for new employees during the onboarding process and provide guidance regarding onboarding requirements.
Coordinate with department managers and internal teams to ensure workstations, system access, badges, and necessary resources are prepared prior to the employee’s start date.
Monitor completion of onboarding requirements and ensure all documentation is completed and accurate prior to the new hire’s start date
Prepare onboarding training and educational materials

Workforce Development

Review applications and resumes of student externs and preceptees
Verify required documentation prior to placement, including immunizations, health clearances, background checks, drug screening (if applicable), and current certifications (e.g., BLS).
Assign students to appropriate clinical or departmental areas based on program requirements, competency level, and organizational capacity.
Ensure all affiliation agreements, clinical rotation agreements, or preceptor agreements are current and properly executed prior to student placement.
Track and maintain accurate records of student externs and preceptees, including assignment dates, departments, supervising preceptors, and completion status.
Serve as a liaison between educational institutions, clinical preceptors, and internal departments to ensure smooth coordination of rotations.
Coordinate and manage onboarding processes for student externs and preceptees in collaboration with academic institutions and clinical departments.
Address performance, conduct, or compliance concerns involving student externs in collaboration with academic partners and clinical leadership.
Ensure timely completion of end-of-rotation evaluations and documentation
Maintain confidentiality of student records in accordance with applicable privacy laws and institutional policies.

Human Resources Support

Assist with policy implementation and employee communications.
Respond to employee questions regarding HR policies, procedures, and programs.
Maintain HR files, records, and documentation in compliance with legal requirements.
Assist with audits, reporting, and compliance activities.
Support HR projects, employee retention, training initiatives, workplace investigation, and employee engagement activities.
Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Required Education, Certification, and Experience

Bachelor’s degree in human resources, business administration, or related field preferred.
Minimum of 1 year of human resources or administrative experience with recruitment or onboarding.
Knowledge of recruitment practices, onboarding procedures, and personnel recordkeeping requirements.
Familiarity with employment laws related to hiring and record retention.
Strong organizational skills and attention to detail.
Excellent customer service, communication, and interpersonal skills.
Proficiency in Microsoft Office Suite and HRIS or applicant tracking systems.
Ability to maintain confidentiality and manage sensitive information.

Required Skills and Competencies

Recruitment and candidate coordination
Onboarding and orientation facilitation
Personnel records administration
Attention to detail and accuracy
Organizational and time management skills
Communication and interpersonal abilities
Confidentiality and professionalism
Problem-solving and multitasking skills
Data entry and records management proficiency

Physical Requirements

Ability to sit, stand, walk, and use standard office equipment for extended periods.
Ability to occasionally lift and carry up to 20 pounds.
May require occasional travel between work locations or attendance at training sessions.

WORK ENVIRONMENT DISCLAIMER

This position operates in a professional office environment with occasional exposure to operational or clinical work settings.

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