Property Activities Coordinator
Location: Tonawanda, NY 55+ Residential Community
Employment Type: Full-Time
Reports To: Property Manager
Position Overview
The Resident Activities Specialist is responsible for planning, organizing, promoting, and leading a robust schedule of engaging life-enrichment activities for residents within an active 55+ community. This position plays an essential role in creating a welcoming, connected, and enjoyable environment where residents feel valued, involved, and proud to call the community home.
This is a highly active position that may coordinate and lead approximately six to seven programs or events each day. Activities may range from exercise and wellness classes to social gatherings, educational programs, games, celebrations, workshops, outings, and other resident-focused events.
The ideal candidate is energetic, creative, compassionate, highly organized, and comfortable managing a fast-paced daily schedule. The successful candidate will have a passion for working with older adults, building meaningful relationships, and developing programs that support residents’ social, emotional, spiritual, physical, mental, and overall well-being.
Key Responsibilities
- Plan, schedule, coordinate, promote, and lead approximately six to seven resident activities or events each day.
- Develop and maintain monthly activity calendars featuring a balanced mix of social, recreational, educational, spiritual, financial, physical, wellness, and life-enrichment opportunities.
- Lead programs such as exercise classes, games, holiday celebrations, resident socials, wellness activities, educational workshops, community outings, and special events.
- Create an inclusive and welcoming environment that encourages participation from residents with different interests, abilities, and comfort levels.
- Build positive relationships with residents and regularly gather feedback regarding their interests, preferences, and ideas for future programming.
- Adapt activities and programming based on resident participation, feedback, and changing community needs.
- Coordinate with outside vendors, instructors, speakers, volunteers, local organizations, and service providers.
- Create and distribute activity calendars, flyers, newsletters, announcements, and other promotional materials.
- Use Canva or similar design software to develop attractive and informative activity materials. Candidates with limited Canva experience may receive training.
- Complete routine computer-based responsibilities, including email communication, calendar management, document preparation, and program tracking.
- Prepare activity areas and assist with event setup, cleanup, supplies, decorations, tables, chairs, and other logistical needs.
- Maintain clean, safe, organized, and inviting activity spaces.
- Track resident participation and provide management with feedback regarding attendance, program success, and resident interests.
- Maintain the approved activity budget, purchase supplies as authorized, and use community resources responsibly.
- Support the overall resident experience by creating a positive, engaging, and community-focused atmosphere.
- Collaborate with the community manager and other team members to maintain consistent, high-quality resident programming.
- Perform additional resident engagement and community support duties as assigned.
Qualifications
- Previous experience in activities programming, senior living, property management, hospitality, recreation, customer service, event planning, education, fitness, or a related field is preferred.
- Experience working with older adults or within a 55+ community is strongly preferred.
- Ability to manage and lead a high-volume schedule of activities and events.
- Strong communication, organization, time-management, and interpersonal skills.
- Ability to confidently facilitate group activities with enthusiasm, professionalism, and patience.
- Creative mindset with the ability to develop engaging programming for a diverse resident population.
- Compassionate, dependable, and resident-focused approach.
- Ability to work independently while collaborating effectively with management, residents, vendors, volunteers, and staff.
- Basic computer proficiency, including email, digital calendars, Microsoft Office, or similar programs.
- Basic knowledge of Canva or similar design tools is preferred but not required.
- Ability to manage multiple priorities and adjust programming when schedules or resident needs change.
- Must be professional and comfortable interacting with residents, families, vendors, service providers, and community partners.
Desired Skills
- Event planning and coordination
- High-volume activity scheduling
- Resident engagement
- Group exercise or wellness programming
- Community outreach
- Public speaking and group facilitation
- Creativity and problem-solving
- Calendar planning and organization
- Customer service
- Vendor and volunteer coordination
- Canva and promotional material design
- Senior living or 55+ community experience
Physical Requirements
- Ability to stand, walk, bend, reach, and move throughout the community while coordinating programs.
- Ability to assist with setting up and breaking down activities and events.
- Ability to lift or move activity supplies, tables, chairs, decorations, and equipment as needed.
- Ability to participate in and facilitate both indoor and outdoor community events.
- Ability to remain active throughout the workday while supporting multiple daily programs.
Compensation and Benefits
Hourly Rate: $19.00–$21.00 per hour
Benefits Include
- Medical, dental, and life insurance
- Long-term disability and accidental death and dismemberment coverage
- Flexible Spending Accounts
- Supplemental insurance options
- 401(k) plan with a 100% match on the first 3% contributed and a 50% match on contributions of 4%–5%
Paid Time Off
- 10 paid holidays after 90 days
- Two weeks of vacation after 90 days
Position Availability
This position is currently open and is considered an immediate hiring need. The selected candidate will receive training and support from an experienced manager who previously led the community’s activities programming.
About Workforce Beacon Solutions
Workforce Beacon Solutions partners with organizations to deliver strategic workforce solutions that drive performance and growth. We act as an extension of our clients’ teams, helping them secure talent that aligns with their culture, operational needs, and long-term business objectives.
Equal Opportunity Employer
Workforce Beacon Solutions and our client are equal opportunity employers. We are committed to creating an inclusive workplace and providing equal employment opportunities to all applicants and employees without regard to any legally protected characteristic.
Pay: $21.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
Work Location: In person
