Iowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.
The Executive Officer 1 will be an integral member of the Division, providing support to the Division Administrator and leadership team in the Division.
Your Responsibilities:
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Provide executive officer assistance for the Division Administrator in fulfilling the responsibilities of the division by establishing priorities, plan work, following complex instructions, the ability to make decisions, and always maintaining confidentiality with personnel and sensitive issues.
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Attend and participate in division administrative team meetings, keep accurate records of the meeting, and share information with division staff as appropriate
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Monitoring reporting for legislative reports, fiscal notes from the Legislative Fiscal and Services Bureau, State Board agenda items, and Department strategic plan initiatives.
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Preparing materials and required reports.
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Review rules and policies affecting personnel issues.
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Serve as the division liaison between the Division administrator with division staff and others across the Department. Work closely with Division Administrators and Bureau Chiefs in scheduling and gathering data.
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Prepare contracts and monitor financial information for the Division Administrator and Bureau Chiefs.
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Keep division staff informed of division goals/objects and ensure that new or revised procedures are implemented.
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Coordinate all division staff including leave schedules and work schedules. Scheduling staff time for department-wide assignments.
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Draft internal procedures for division staff. Inform and train staff on internal procedures.
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Coordinate office procedures for division staff.
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Independently answers questions and explains procedures requiring interpretation of the department and explanation of policy-making decisions.
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Prepare correspondence, minutes, and reports.
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Serve as liaison between the Division Administrator and other staff.
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Assist the Educator Quality team in facilitating program reviews including tracking documents, recommended edits and resolving differences.
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Summarizing changes and making recommendations to reports.
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Provide project management support for Division and Bureau projects assigned by the Division Administrator.
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Record and track project tasks including assigning milestones.
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Research rules, policies, and regulations affecting program area.
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Contact presenters regarding fee, travel expenses, meeting arrangements, etc.
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Prepare contracts for payment, verify amounts claimed, and reimburse expenses.
Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.
If you wish to review a copy of the Position Description Questionnaire, please contact [email protected].
To ensure full consideration for this position, all requested materials must be completed and uploaded through the NEOGov online application process.
Hours: 8:00 a.m. – 4:30 p.m., Monday – Friday; some nights and weekends, occasional in-state and out-of-state travel
A successful candidate will bring or have the ability and desire to learn:
Knowledge:
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Administration and Management – Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
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Law and Government – Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
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Customer Service – Principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction.
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Clerical Procedures – Word processing, managing files and records, designing forms, and other office procedures and terminology.
Abilities:
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Law and Government – Understand and adhere to applicable laws, legal codes, administrative rules, and regulations.
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Oral Comprehension – Listen to and understand information and ideas presented through spoken words and sentences.
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Oral Expression – Communicate information and ideas in speaking so others will understand.
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Written Expression – Communicate information and ideas in writing so others will understand.
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Written Comprehension – Read and understand information and ideas presented in writing.
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Deductive Reasoning – Apply general rules to specific problems to produce answers that make sense.
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Inductive Reasoning – Combine pieces of information to form general rules or conclusions.
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Problem Sensitivity – Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Skills:
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Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Monitoring – Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
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Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
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Reading Comprehension – Understanding written sentences and paragraphs in work related documents.
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Writing – Communicating effectively in writing as appropriate for the needs of the audience.
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Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.
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Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one. • Service Orientation – Actively looking for ways to help people.
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Complex Problem Solving – Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
WHAT’S IN IT FOR YOU?
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Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
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Collaborative, positive work environment
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Talented and passionate work colleagues that will help you learn and grow
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Opportunities to collaborate with experts from around the country
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Employee discounts from a variety of vendors
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Competitive salary and benefits package:
https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf (Download PDF reader)
E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time professional-level work in program administration, program development, program operations, or management.
2) A total of seven years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3) All of the following (a, b, and c):
a. One year of full-time professional-level work experience in program administration, program development, program operations, or management; and
b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and
c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.
4) Current, continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level).
For additional information, please click on this link to view the job description (Download PDF reader).
