REPORTS TO: Program Manager
EMPLOYMENT STATUS: Part-Time (15–20 hours/week)
COMPENSATION TYPE: Hourly (Non-Exempt)
WORK LOCATION: In-Office/Warehouse
POSITION OVERVIEW
The Operations and Program Specialist provides dual-focused operational, administrative, and facilities support to ensure the smooth execution of program workflows and the efficient upkeep of the office and warehouse environments. Working under the direction of the Programs Manager, this role maintains high standards of organization for program tasks, handles warehouse inventory, and supports the Food for Thought (FFT) program. Additionally, answering to the Director of Operations, this role serves as the hands-on point person for office and warehouse maintenance, minor repairs, and vendor coordination.
ABOUT THE COMPANY
The Irving Schools Foundation provides financial resources to maximize educational opportunities for teachers and students in Irving ISD by funding innovative programs, scholarships, and activities that enhance creativity, leadership, and academic success
THE IDEAL CANDIDATE
The ideal candidate is dependable, detail-oriented, and a versatile problem-solver comfortable splitting time between administrative tracking, physical warehouse organization, and hands-on facility maintenance. They are self-directed, handy, and able to work independently while collaborating closely with both management tracks. This individual demonstrates strong communication skills, sound judgment, and a proactive approach to keeping both programs and facilities running safely and smoothly.
Knowledge, Skills, & Experience
Core Competencies
- Strong organizational, time-management, and multitasking skills.
- Clear and professional written and verbal communication.
- Basic handiness and practical knowledge of facility upkeep.
- Ability to liaise professionally with external vendors and contractors.
- Attention to detail and accuracy in administrative and inventory processes.
- Ability to work independently with minimal supervision in a dynamic environment.
- Ability to safely operate warehouse equipment (e.g., pallet jacks, forklifts).
Technology & Systems
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
- Ability to use standard office technology and computer peripherals
- Experience managing electronic files, spreadsheets, and documents
Additional Experience (Preferred)
- Experience in facilities maintenance, property management, or handy work.
- Experience coordinating communication with multiple stakeholders and external vendors.
- Familiarity with nonprofit operations, school districts, or education-focused organizations.
Minimum Required Education and Experience
- Education: High School Diploma or GED preferred
- Experience: Prior administrative, program support, warehouse, or building maintenance/clerical experience preferred.
MAJOR PERFORMANCE RESPONSIBILITIES AND DUTIES
Programs & Warehouse Support (Answering to the Program Manager)
- Provide administrative and logistical support for the implementation of ISF programs.
- Act as the primary on-site contact for receiving, sorting, and storing in-kind donations and materials in designated areas.
- Maintain organized storage areas and assist with meticulous inventory counts for program materials, supplies, and promotional items.
- Provide physical and logistical support for the implementation of the Food for Thought program, including pallet organization and material movement.
- Support program tracking and reporting needs by documenting activities and inventory changes.
Operations & Facilities Maintenance (Answering to the Director of Operations)
- Serve as the primary internal contact for general office and warehouse maintenance needs.
- Perform minor hands-on repairs, light plumbing fixes, and general task handiness (e.g., hanging whiteboards, fixing fixtures, minor building adjustments).
- Act as the on-site liaison for external service vendors, including maintenance contractors, pest control, and facility inspectors.
- Regularly inspect the office and warehouse spaces to ensure safety, cleanliness, and operational efficiency.
Other duties
- Perform additional duties as assigned by the Programs Manager and/or the Director of Operations.
SUPERVISORY RESPONSIBILITIES
This position has no direct supervisory responsibilities
WORKING CONDITIONS
- Schedule & Availability: This role requires a 7:00 AM start on Thursdays and Fridays (with other weekdays to be determined). There will be the occasional Saturday morning required with advance notice. The final schedule will be finalized upon hiring based on operational needs and the candidate’s availability.
- Physical Demands: This position requires frequent and repetitive physical activity. Ability to lift, carry, push, pull, and move light to moderate materials, as well as items weighing at least 50 lbs on a regular basis, is required. Comfort using basic hand tools for facility maintenance is necessary.
- Equipment Proficiency: Must be able to safely navigate and operate warehouse machinery (pallet jack/forklift) in tight spaces.
- Mental Demands: Ability to maintain emotional control under stress; repetitive hand motions and computer use for administrative tasks.
- Environment: Work is performed in both a standard office setting and a warehouse environment. Occasional irregular hours may be required during high-demand events.
- Safety: Must adhere to all safety policies and procedures, including proper lifting techniques, electric pallet truck, pallet jack, and forklift safety protocols, and storage procedures for materials and supplies.
This role is supported by external funding. Hourly range may vary based on funding availability and candidate experience.
This job description is intended to comply with the Americans with Disabilities Act (ADA). It describes the general nature and level of work performed and is not an exhaustive list of all duties. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Pay: $15.00 - $20.00 per hour
Application Question(s):
- Do you have experience with warehouse equipment such as forklifts and pallet jack
s?
Experience:
- Warehouse: 1 year (Required)
Location:
- Irving, TX 75061 (Preferred)
Ability to Commute:
- Irving, TX 75061 (Required)
Work Location: In person
