Job Overview
We are looking for an experienced Receptionist/Administrative Assistant to join our team. The ideal candidate will have excellent organizational and communication skills, as well as the ability to multitask and prioritize tasks. The Receptionist/Administrative Assistant will be responsible for managing the day-to-day operations of the office, including scheduling service work, organizing paperwork, handling customer inquiries, and providing administrative support to the team. This person must be familiar with Quickbooks accounting software and Microsoft Office. This is a great opportunity for an individual who is looking to take on a challenging role in a fast-paced environment.
Duties
- Answer multi-line phone systems promptly, directing calls accurately and courteously using proper phone etiquette
- Greet visitors and clients warmly, managing front desk responsibilities with professionalism and enthusiasm
- Manage Service calendar and schedules using Microsoft Office tools and calendar management software
- Perform data entry tasks efficiently, maintaining accurate records in spreadsheets and databases such as QuickBooks or similar accounting software
- Handle clerical duties including filing, proofreading documents, and preparing correspondence using word processing and productivity software
- Support office management activities by organizing supplies, managing incoming/outgoing mail, and maintaining filing systems
- Maintain office supplies and order new when needed.
- Invoice customers
- Assist with payroll processing.
- Create Project Submittal and Operation & Maintenance Manuals
Minimum Qualifications
- High school diploma or GED required.
- Previous experience in administrative, office support, receptionist, or clerical role preferred.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication abilities.
- Ability to prioritize multiple assignments while meeting deadlines.
- Proficiency with Microsoft Word, Excel, Outlook, and other Microsoft Office applications.
- Proficiency with Quickbooks accounting software.
- Ability to work independently with minimal supervision.
- Strong problem-solving skills and sound professional judgment.
- Ability to maintain confidentiality regarding sensitive company information.
Cookey's offers a full benefit's package, competitive wages, seasonal 4 day work week. Office based in Grand Junction with work local and throughout the western slope.
Apply in person at Cookey's Mechanical.
581 N. Commercial Dr
970-245-0171
Or online at cookeys.com/employment
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
