The Spencer Fox Eccles School of Medicine (SFESOM) Dean’s Office Finance Unit serves as a centralized financial resource for 24 academic departments and provides financial operational support for more than 15 Dean’s Office units.
The Administrative Assistant is the first line of contact for SFESOM Dean’s Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SFESOM Dean’s Office. The position also helps maintain the collection, compilation, and data input of SFESOM Dean’s Office financial transactions, supports scheduling, and the budget process, and helps manage the collection, primary review, and document flow for SFESOM department documents.
Administrative Assistant
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
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The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
