Overview
We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team! This energetic role is vital in ensuring the smooth operation of daily office functions, supporting administrative tasks, and providing exceptional customer service. As an Office Assistant, you will manage essential office processes, and assist with a variety of clerical responsibilities. If you thrive in a fast-paced environment and are passionate about organization and communication, this opportunity is perfect for you!
Responsibilities
- Greet visitors, answer phone, and direct calls with professionalism and courtesy
- Manage calendar appointments, add projects to schedule in Team-up, and coordinate with Project Managers as needed.
- Perform data entry tasks using spreadsheets and productivity software to maintain accurate records
- Invoicing in QuickBooks Online Advanced
- Provide exceptional customer support by addressing inquiries promptly via phone or email
- Support staff with procurement of job materials
- Communicate with vendors and crews out in the field
Requirements
- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry, as well as Google Office Applications
- Excellent computer skills including computer literacy and technical proficiency in office productivity software
- Experience with QuickBooks Online Advanced or similar accounting software is a must
- Bilingual/Spanish abilities are highly desirable to serve diverse client needs effectively
- Strong phone etiquette and professional communication skills
- Ability to prioritize tasks efficiently with excellent time management skills
- Previous personal assistant or front desk experience is advantageous but not mandatory
- Demonstrated organizational skills with the ability to handle multiple responsibilities simultaneously
Join us in creating a vibrant workplace where your organizational talents shine! This position offers paid holidays. You will also receive 40 hours PTO and the option for a 401k account after 1 year of employment. You will be working in a fulfilling environment where your administrative expertise makes a real impact. We value energetic professionals eager to contribute their skills while growing within a supportive team.
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Language:
- English and Spanish (Preferred)
Ability to Commute:
- Plant City, FL 33565 (Required)
Work Location: In person
