ACCOUNTS RECEIVABLE SPECIALIST
Classification: Non-Exempt
Department: Accounting
Reports To: Accounting Manager
Objective: Process and oversee the complete billing cycle for all projects, in addition to manage customer payments and maintain accurate records in the accounting system.
Essential Functions
- Prepare, reconcile and send customer progress billings, invoices and change orders regularly
- Prepare bank deposits and process all customer payments in the accounting and project management systems
- Resolve any customer payment discrepancies
- Monitor accounts receivable aging report to ensure timely customer payments while communicating with project team to ensure past due invoices are addressed with the customer
- Assist in resolving customer inquiries regarding invoicing and payment process
- Produce accounts receivable reports as required by management
- Verify and collect all back up billing information and supporting documentation
- Provide support in answering vendor questions regarding Company billing/payments
- Assist with the close out documentation of waivers/warranties
- Maintain accounts receivable customer files
- File State taxes on a monthly basis
- Provide support on administrative functions to the accounting department as requested
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such
as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift
50lbs and bend or stand as necessary.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 - 4:30. Evening
and weekend work may be required as job duties demand.
Travel
There is little to no travel required for this position.
Required Education and Experience
Associate’s Degree
6 months - 1 year of relative work experience
Preferred Education and Experience
Bachelor’s Degree
1 – 3 years relative work experience
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice.
