We are looking for an Accounting Assistant to join our team and help with a variety of accounting tasks. We are seeking someone who thrives in a fast-paced growing environment and providing exceptional assistance to the accounting dept.
The ideal candidate for this position will have a strong background in accounting, excellent organizational skills, and the ability to work both independently and as part of a team. Responsibilities include processing invoices, reconciling accounts, preparing financial statements, and providing support to the accounting department.
Candidate must have a strong work ethic and attendance is crucial.
A summary of responsibilities includes but not limited to:
- Payroll
- Interact with various Managers in multiple departments to perform payroll related duties as required and assigned.
- Maintain accurate records of all personnel.
- Human Resources - On-boarding and off-boarding of new employees as needed.
- AP
- Record financial transactions in the accounting system.
- Work closely with our accounting manager to ensure maintenance of accounting records. Creating, maintaining and entering information into databases and files.
- Reviews all invoices for appropriate documentation and approval prior to payment. Accurately post transactions, review and process accounts payable weekly check run in a timely manner.
- Corp Credit Card Receipt Matching, assigning to appropriate GL Accounts, Account reconciliation, Credit card reconciliation to ensure all charges are company related.
- Management of AP/New business accounts and online payments.
- Maintain and reconcile accounts - Prepares interim bank reconciliations with each check run. Completes reports associated with each check run.
- Researching - Respond to internal and external questions and requests from vendor inquiries. Review check history and vendor statements, for discrepancies and potential omissions. Professionally respond to keep positive vendor relations.
- Analyze financial data to identify discrepancies and recommend solutions, and seek ways to reduce cost and/or enhance profits.
- Procedure manuals
- Ensure compliance with relevant laws and regulations
- Create and apply new accounting and company policies;
- Assist with accounts receivable activities.
- Answering accounting dept. phone calls, and taking payments.
- Customer invoicing.
- Contracts administration and collections.
- Ensure the timely commission payouts
- Oversight of merchant chargeback.
- Administrative support to the CEO/Managers/Owner’s/ and President as needed.
- General office - Filing, maintaining office supplies and spreadsheets.
- Assist with month, quarter-end, and annual closing activities.
- May be given Bookkeeper level responsibilities.
- Prepare 1099 lists and provide to CPA for annual filings.
Other Skills
- Strong working knowledge of QuickBooks Enterprise Desktop, is preferred.
QuickBooks Online is a plus.
- Prior experience processing payroll, preferably with Paychex’s or Work Force Solutions.
- Construction background is a plus, however not required.
- Bi-lingual is a plus, however not required.
- Well-rounded knowledge of general accounting principles and practices with a strong understanding of debits/credits and basic financial statements.
- Ability to work independently on assigned tasks as well as working with others on given assignments, prioritize tasks, manage multiple priorities, and tight deadlines.
- A self-starter possessing solid judgment and effective decision-making skills.
- Flexibility - Ability to switch assignments rapidly and maintain accuracy, quality and timely completion of work.
- Detail-oriented with strong organizational skills including ability to multi-task and establish priorities. Ability to plan, and complete work with minimal supervision.
- Excellent analytical skills and the ability to understand and analyze complex issues.
- High level of integrity, and honesty. Must be trustworthy and able to keep confidential information contained.
- Must have a problem solving/ team player/ can do attitude and an open mind (think outside of the box).
Requirements
- Proficiency with Microsoft Office programs (especially Excel)
- High school degree with Minimum of three years bookkeeping and/or accounting experience required.
- Associates or Bachelor’s degree in accounting or business administration, or related field.
WE ARE WILLING TO TRAIN!
- The right candidate must be able to work with a diverse customer base, provide positive customer service while seamlessly performing accounting operations for a high-volume construction and service company. Performance is judged based on the quality of work, application of accounting knowledge, and ability to meet time constraints and budgets.
Job Type: Full-time
Pay: $19.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical Setting:
Experience:
- Accounts payable: 4 years (Required)
- Accounting: 4 years (Required)
- Accounts receivable: 2 years (Required)
Work Location: In person
