JMF Development LLC is seeking an experienced Property Manager to oversee a diverse commercial real estate portfolio, including office buildings, raw land for development, and high-end residential beach home rentals in Malibu, CA. This full-time, on-site role is based in Downtown Los Angeles and reports directly to the Managing Member. The Property Manager will oversee day-to-day operations, project management, maintenance coordination, vendor management, lease administration, financial reporting, and short-term rental operations across the portfolio.
This role requires a highly organized, professional, and self-motivated individual who can manage multiple priorities in a fast-paced environment. Responsibilities include responding to building emergencies, coordinating repairs and maintenance, overseeing service providers and maintenance staff, managing guest communications and turnover for short-term rentals, handling lease-related administration, and supporting reporting and operational analysis. The ideal candidate will have strong communication, time management, customer service, and project coordination skills, along with the ability to remain calm under pressure and adapt to changing business needs.
Responsibilities
- Coordinate all routine and emergency services for the properties, which includes but not limited to; gardening, landscaping, cleaning schedules, stocking, plumbing, electrical, pool, spa, HVAC, and other repairs and maintenance,
- Coordinate, bid and oversee capital improvement projects
- Act as the point of contact for short term rental properties in Malibu, CA including but not limited to, responding to guest bookings and inquiries via Airbnb, VRBO, etc., coordinating with vendors for any repairs, cleanings, maintenance, etc. and performing check-ins and check-outs for guests. In addition, conduct walk through after guest check outs and document any damages to the property,
- Bid, negotiate and manage service contracts with outside vendors to achieve the highest levels of performance at the lowest cost in compliance with JMF’s standards while enforcing all requirements of the contract, including but not limited to ensuring the proper insurances are in place,
- Oversee maintenance workers schedule and tasks
- Oversee the day-to-day operations of short-term property rentals and regular rentals
- Keep track of and maintain inventory of all items within the portfolio,
- Manage general inquiry messages and emails from guests and clients, and coordinate and distribute correspondence accordingly,
- Support Asset Manager as needed, including assisting day-to-day operations, scheduling, and other duties as needed,
- Enforces the terms of all lease agreements, the billing and collection of rents, and other tenant charges in compliance with lease terms. Manage all aspects of lease administration to ensure critical date master scheduling, lease notifications, and renewal notices.
- Prepare and analyze variances on monthly financials, operations analysis, and leasing activity reports for all locations; review and approve all reporting from the properties before presenting these to the managing member,
- Respond to building emergencies, including outside of regular business hours issues,
- Handle confidential tasks and additional projects as assigned,
- Additional duties as needed.
Requirements
- 3+ years of experience as a Property Manager.
- Experience managing commercial real estate or mixed-use property portfolios.
- Strong organizational skills and attention to detail.
- Experience coordinating maintenance, repairs, and vendor services.
- Ability to manage multiple projects, deadlines, and schedules in a fast-paced environment.
- Strong written and verbal communication skills.
- Experience with tenant relations, lease administration, and rent collection.
- Experience supporting short-term rental operations is a plus.
- Ability to prepare and review operational reports.
- Strong computer skills, including Outlook, Word, Excel, PowerPoint, and web-based systems.
Pay: $100,000.00 - $120,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Mileage reimbursement will be provided.
Education:
Experience:
- Residential Property Management: 3 years (Preferred)
- Commercial Property Management: 3 years (Preferred)
- Project coordination: 3 years (Required)
- Tenant relation: 3 years (Required)
License/Certification:
- Driver's License (Preferred)
Willingness to travel:
Work Location: In person
