Accounts Payable Clerk with 3+ yrs. of experience
Location: Magnolia, TX 77354
Pay: $20.00
Shift: 8 AM – 5 PM
Temp to hire for the right candidate!
Roles and Responsibilities
(Including but not limited to the following.)
- Enter vendor bills daily or as they are received via email or mail.
- Create a Vendor Tracking Sheet whenever a new job folder is established.
- Update the Vendor Tracking Sheet weekly with payments made to subcontractors and vendors; file a copy in the corresponding job file.
- Prepare and distribute Purchase Orders (POs) via email.
- Reconcile and categorize transactions from the Bank Feed for both the Travel Card and United Credit Card.
- Generate a report for Owner summarizing transactions that match the statement totals for the Travel Card and United Credit Card.
- Enter and attach all credit card transactions, including receipts, and provide clear memos for each.
- Record subcontractor bills, provide them to Accountant for customer invoice verification, and forward them to Manager for payment approval.
- Prepare bills in QuickBooks for payment processing on Thursday or Friday.
- File paid bills in both vendor and customer files.
- Prepare wire transfers (WT), Zelle, or check payments for Owner approval and processing each Thursday or Friday.
- Begin preparing monthly sales tax reports on the 10th and ensure filing and payment are completed by the 5th of each month.
- Assist in setting up new states for sales tax reporting; Crystan will enter the necessary details in QuickBooks.
- Answer incoming phone calls and direct them appropriately.
- Set up and maintain new vendor profiles in QuickBooks.
- Organize and maintain the accounting email inbox, moving emails into appropriate folders after two weeks.
- File and maintain Contractor Licensing documentation.
Pay: $20.00 per hour
Experience:
- Sales Tax: 3 years (Required)
- Accounting: 3 years (Required)
- 3 Way Matching: 3 years (Preferred)
- Purchase Orders : 3 years (Required)
- QuickBooks : 3 years (Required)
- Invoices : 3 years (Required)
- Wire Transfers : 3 years (Required)
- Debits & credits: 3 years (Required)
- General ledger reconciliation: 3 years (Required)
Work Location: In person
