Administrative Assistant - Nebraska City

Omaha Public Power District -
Nebraska City, NE

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Job Details

Full-time
$36.49 an hour
3 days ago

Qualifications

Microsoft Outlook
Presentation software
Word processing
Documentation tools
PeopleSoft
Delegation

Full Job Description

Opportunity Profile

This role provides comprehensive administrative support for OPPD, ensuring all requests and tasks are handled professionally, efficiently, and with strict confidentiality. You will support the daily operations of the assigned business unit, division, department, or team by delivering a wide range of administrative services. As a versatile, multi-skilled administrative generalist, you will adapt to varying needs across the organization and may be asked to take on additional responsibilities during periods of staffing shortages or high¿priority ¿all hands¿ initiatives.

The Impact You Will Have

The responsibilities and accountabilities described below may not be performed within all Divisions, however, all responsibilities and accountabilities are considered within the job scope of the position.

Meeting Coordination and Calendar Maintenance: This could be at the request of leadership/management or from supported team(s), such work involves ensuring proper participants are invited to meetings, room and facilities are reserved, supporting materials are produced and provided, and coordination and responsibility for entire meetings are met. Incumbent to ensure time constraints are respected, and overall organization of a leader/manager¿s work schedule is maintained.
- Taking/Maintaining Notes: Serving as a ¿Scribe¿ for meetings, project teams, and/or roles as assigned.
- Technology support and facilitation: Maintain competency with remote meeting platforms and tools to support effective meeting facilitation. Support ¿In-Person¿ meeting coordination and technology support.

Data Entry/Systems Maintenance: The input or maintenance of data into any number of differing Systems or technology-based solutions. This is primarily the transfer of information from a physical format to a digital one.
- Maintain and ensure the accuracy of any assigned systems or applications that support the operations of assigned function/department.
- Prepare, input, process and maintain expense reports, contracts, invoices and other departmental expenditure documentation.
- Time Sheet processing: Accurately log entries on behalf of assigned function, departments or teams.
- Training Tracking: Processing and inputting the registration, attendance, and completion data entry as assigned.

Expense Reporting: Process and report business expenses at the request of leadership/management or from supported team(s).
- Required to know and follow corporate expense policies
- Reconcile credit cards and employee reimbursement transactions, which require maintaining proper receipts, records and authorizations.
- Reporting will require communication and interaction between individual employees, teams, outside vendors, or accounting and audit personnel
- Handle registrations, memberships and subscriptions

Filing/Records Management: Regular office categorizing of papers and materials (Physical & Digital) at the request of leadership/management or from supported team(s).
- Ensure all retention policies/standards are maintained.
- Collaborate with Records Retention to archive and digitize departmental records as needed.

Office Supply Maintenance: Order and maintain office supplies and materials at the request of leadership/management or from supported team(s).
- Conduct periodic audits and proactively resolve supply shortages.
- Maintain records of purchasing and usages for management review.

Travel Coordination: Coordinating scheduling, flights, hotels, registrations, etc. for work-related travel. Such work could be at the request of leadership/management or from supported team(s).
- Ensure all corporate policies and procedures are adhered to.
- Maintain all required documentation to support any budget or expense reporting.

Inbound/Outbound Communication & Correspondence: Support the department with inbound and outbound communications, reporting and customer support.
- Answering Phones: Typically, as part of a back-up support activity for leadership roles or as an initial point of contact for a function to serve as routing service based on the need expressed.
- Correspondence Development: Collecting initial thoughts that result in Drafting // Editing Letters & Emails // Proof Reading // Summarizing.
- Mail Maintenance: Incoming distribution // Outgoing collection and management // Troubleshooting and redirection (As Needed).
- Report Development: Compile/Run standard departmental reports and distribute them according to the defined schedule and recipient list.

Work Coordination: Support effective onboarding, development, work coordination, and issue troubleshooting with new and/or existing teammates or peers from assigned Business Unit(s). (As Assigned by Manager)
- Coordinate onboarding efforts to ensure new teammates/peers are prepared to succeed and know where they can turn for additional support.
- Support peers¿ adoption and mastery of new skills, processes, policies, work practices etc.¿
- Assist in identifying training opportunities and solutions for self, team and/or peers to develop the skills, knowledge and experience to be effective in role.
- Collaborate with team or peers to determine priorities, distribute work, and troubleshoot issues as they arise.

Process Administration: Deliver single point of contact and subject matter expertise for the administration of assigned processes. (As Assigned by Manager)
- Support the development of the process and supporting documentation for users.
- Maintain the highest level of subject matter expertise regarding assigned/delegated process ownership.
- Ensure process users are competent and keep up to date with process changes.
- Troubleshoot and resolve escalated issues from process users.
- Escalate and recommend process design changes as needed to support continuous improvement efforts.

What You Will Bring

Required:

High School diploma/GED equivalent and 2 years of experience or associates degree or higher.
Demonstrate excellent interpersonal, verbal and written communication skills.
Experience with Outlook, Word, PowerPoint, Excel, PeopleSoft and Asset Suite systems.
Work independently.

Desired:

High School diploma/GED equivalent and five (5) years of experience or associates degree or higher.
Organizational and problem-solving skills.
Working knowledge of or familiarity of the following computer systems: Asset Suite, PeopleSoft, MS Visio & MS Access and basic knowledge or familiarity of OPPD accounting principles pertaining to vendor payments and contracts.

Salary/Wage Info

IBEW Local 1483

$36.49 - Step 1

The OPPD Difference

Our Culture & Mission

At Omaha Public Power District, everything starts with people. Our teams, our communities, and the customer owners who count on us. As the 12th largest public power utility in the U.S., we serve more than 900,000 people across 13 counties, and we take that responsibility seriously.

We lead with integrity, support one another, and do what is right because how we serve matters just as much as what we deliver. Our goal is simple: provide affordable, reliable, and environmentally responsible energy today and for generations to come.

We create power with purpose. Your work here has real impact on families, the environment, and on the future of energy. And we believe great ideas can come from anywhere.

If you want to be part of a team that takes care of the community and the people who serve it, you are in the right place. We back up our mission by taking care of our employees, too, which is why our benefits are among the most comprehensive and competitive in the region.

Ready to apply?

Apply by: July 21, 2026

When you apply, be sure your resume highlights the skills and experience that will help you succeed in this role.

EOE: Protected Veterans/Disability

Recruiter: Andrew Ray - [email protected] #LI-RA

**PLEASE NOTE** - Your application has not been submitted unless you have applied for a specific requisition. If you have not chosen a specific opening, your application will remain in 'DRAFT' form and will not be viewed by our Human Capital staff.

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