Overview
We are seeking a dynamic and friendly Front Desk Receptionist/FLSD to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience from the moment they walk through the door. Your energetic approach and exceptional organizational skills will help streamline daily operations, manage communications, and support office management functions. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive environment.
Duties
- Greet visitors warmly and professionally, providing excellent customer service at all times
- Be the FLSD for the hotel, monitor the fire panel, and keep the FDNY required books up to date.
- Manage multi-line phone systems efficiently, directing calls accurately and courteously
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain a clean, organized front desk area and ensure all office supplies are stocked and accessible
- Schedule appointments, manage calendars, and coordinate meetings for staff or clients
- Perform data entry tasks using Microsoft Office Suite and Google Workspace to update records and maintain files
- Assist with clerical duties such as proofreading documents, filing paperwork, and managing office documentation
- Support office management by handling administrative tasks like photocopying, scanning, and organizing files
- Provide support for bookkeeping activities using QuickBooks or similar software when needed
- Offer bilingual assistance to accommodate diverse clients or team members
- Uphold professional phone etiquette while managing inquiries via phone or email with efficiency and clarity
Requirements
- Proven experience in an office environment with strong clerical skills and customer service background
- Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
- Strong organizational skills with the ability to multitask effectively in a busy setting
- Experience managing multi-line phone systems and providing exceptional phone etiquette
- Ability to type quickly with high accuracy; familiarity with proofreading is a plus
- Previous experience as a receptionist in medical or dental offices is advantageous but not required
- Bilingual abilities are highly desirable to assist diverse clientele and team members
- Knowledge of office management procedures including filing systems, calendar management, and personal assistant tasks
- Basic bookkeeping skills using QuickBooks or similar software are preferred but not mandatory
- Excellent time management skills with the ability to prioritize tasks efficiently
Join us as a Front Desk Receptionist where your enthusiasm will energize our workspace! Your organizational prowess will keep our office running smoothly while delivering outstanding support to our team. We’re committed to fostering an inclusive environment that values your contributions—apply today to be part of our vibrant community!
Job Type: Full-time
Pay: $22.00 - $23.00 per hour
Work Location: In person
