Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will be energetic, highly organized, and possess strong technical skills, ready to handle a variety of tasks with enthusiasm. You will be the backbone of our office, managing financial records, supporting client communication, and maintaining efficient office workflows. If you thrive in a fast-paced environment and enjoy multitasking, this is your opportunity to contribute to a vibrant team dedicated to excellence!
Duties
- Manage accounts receivable and payable using QuickBooks or similar accounting software, ensuring accurate and timely financial transactions
- Perform data entry tasks with precision, maintaining up-to-date financial records and spreadsheets
- Handle multi-line phone systems with professionalism, providing excellent customer service and client support
- Assist with office management duties such as filing, organizing documents, and maintaining office supplies
- Support front desk operations including greeting visitors, answering inquiries, and managing calendar appointments
- Prepare correspondence, reports, and Word processing documents with attention to detail and proofreading accuracy
- Coordinate calendar management and scheduling for team members or executives to optimize productivity
- Maintain organized filing systems both electronically and physically for easy retrieval of information
- Provide general clerical support including typing, photocopying, and managing incoming/outgoing mail
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data tracking
- Experience using QuickBooks or similar accounting software for bookkeeping tasks
- Excellent computer literacy and technical proficiency across various productivity software tools
- Strong phone etiquette skills with experience handling multi-line phone systems and client communication
- Bilingual abilities are a plus to support diverse client needs and team communication
- Demonstrated clerical experience including data entry, proofreading, filing, and calendar management
- Exceptional organizational skills combined with effective time management to meet deadlines efficiently
- Customer service orientation with a friendly demeanor at the front desk or over the phone
- Personal assistant or executive support experience is advantageous but not required
- Join us in a role where your organizational talents and technical skills will make a meaningful impact every day! We value energetic professionals who are eager to contribute their expertise in a collaborative environment that promotes growth and excellence.
Pay: $20.00 - $25.00 per hour
Work Location: In person
