We are seeking a highly organized and detail-oriented Merchandising Assistant to support our fast-paced Buying Office. This position is a key part of the team, supporting daily business needs through meeting prep, reporting, sample coordination, and cross-functional communication. We’re looking for someone who’s detail-obsessed, thrives in a fast-paced environment, and loves working with others to bring the brand to life. As a Merchandising Assistant, you’ll be an important part of the process that helps us deliver trend-right, must-have styles to our customer.
Essential Job Functions:
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Processing, maintaining, and distributing daily/weekly/monthly reports
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Maintain samples by receiving, and organizing
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Entering new orders, order revisions (includes cancellations) in POE and on physical sample tags
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Send new PO’s to vendor and get confirmation on new Po’s
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Maintain Picture On Order and upload pictures to cloud
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Request urgent ticket and labels as needed
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Maintain emails, follow up as needed, keeping current with all email communication
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Entering monthly markdown simulations
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Submit chargeback as needed
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Maintain sample library, including organizing on order by month
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Populate Monthly On Order areas (cage, DC, conference room, etc.) with samples and/or pictures
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Maintain and log samples given to the studio
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Check daily in incoming samples (by vendor and carrier)
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Prepare sample for fit session, file and maintain samples after fit session (fits, TOPS, PPs)
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Manages, archives, opens, and organizes new samples and monthly purging of old samples
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Sample sort outgoing samples, label, email and file for pick up (ship out if needed)
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Fulfill sample requests accurately and in a timely manner, confirming with key stakeholders as needed.
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Track samples for shoots
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Emails product development to vendors
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Attends required weekly team meetings
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Submits tear sheet to creative team email group
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Effective cross team communication
Qualifications/Requirements:
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Degree in Fashion, Production, or related field (design, logistics, textiles, supply chain, merchandising, etc.) is a plus.
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Entry level to mid level or one year experience in Buying and/or Production Office is a plus with experience in the tops category.
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Desire to gain new knowledge, skill sets and grow within the company.
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Excellent written and verbal communication skills.
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Ability to multitask and work well under pressure and in a fast-paced environment.
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Outstanding organizational/time-management skills.
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Sense of urgency, highly detailed and heavily experienced in meeting deadlines
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Has a professional positive attitude
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Approaches their day to day with a go above and beyond mindset.
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Able to adapt to various work environments and personalities, including group-settings.
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Capability to pick up new skill sets quickly and efficiently.
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Available to work overtime.
