Overview
We are seeking a dynamic and highly organized Office Manager/Operations Coordinator to lead the daily operations of our busy office environment. This role is vital in ensuring smooth administrative workflows, effective team management, and seamless coordination of office activities. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. Join us to help create an efficient, welcoming workspace that supports our team’s success and growth!
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, to ensure a professional and friendly environment.
- Manage schedule coordination for meetings, appointments, and company events, including event planning and logistical arrangements
- Supervise administrative staff and coordinate training & development initiatives to foster team growth and performance excellence
- Handle vendor management by negotiating contracts, processing invoices via Excel Spread sheets, and maintaining strong supplier relationships
- Maintain accurate bookkeeping, budgeting, payroll processing, and human resources records to ensure compliance and operational efficiency
- Organize filing systems, manage document retention policies, and oversee clerical tasks such as data entry and record keeping
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills
- Demonstrated supervising experience with the ability to lead teams effectively
- Proficiency in Excel sheets for bookkeeping, payroll processing, and budgeting tasks
- Excellent communication skills with professional phone etiquette and customer service orientation
- Strong organizational skills with the ability to manage multiple calendars, schedules, and deadlines efficiently.
- Ability to handle clerical responsibilities such as filing, front desk duties, and multi-line phone systems with professionalism.
- Experience or familiarity with service platforms such as Jobber, Angi (Angie’s List), and Thumbtack or willing to learn.
Pre-Employment Requirements:
All candidates must be legally authorized to work in the United States and must successfully pass a background check as a condition of employment.
Pay: $12.00 - $15.00 per hour
Work Location: In person
