Medical Executive Assistant
Corporate Office
Chief Executive Officer (CEO), President, and Executive Leadership Team
The Medical Executive Assistant provides high-level administrative and operational support to the CEO, President, and Directors of the company. This position serves as a trusted liaison between executive leadership, physicians, staff, vendors, and external partners while ensuring the efficient day-to-day operation of the corporate office. The ideal candidate is highly organized, professional, proactive, and capable of managing multiple priorities in a fast-paced healthcare environment while maintaining strict confidentiality.
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Provide comprehensive administrative support to the CEO, President, and executive leadership team.
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Manage executive calendars, appointments, meetings, and travel arrangements.
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Coordinate and prepare meeting agendas, presentations, reports, and meeting materials.
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Record meeting minutes and follow up on assigned action items.
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Screen and prioritize phone calls, emails, and correspondence.
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Draft, proofread, and distribute professional communications, letters, and reports.
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Coordinate executive meetings, board meetings, physician meetings, and special events.
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Assist with corporate projects and strategic initiatives from planning through completion.
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Maintain confidential executive files, contracts, and corporate records.
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Serve as a liaison between executives, department directors, physicians, and outside organizations.
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Track deadlines, projects, and deliverables to ensure timely completion.
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Assist with credentialing documentation, regulatory paperwork, and healthcare compliance documentation as needed.
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Coordinate vendor communications and maintain professional business relationships.
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Monitor office supplies and coordinate purchasing for the corporate office.
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Support onboarding activities for executive-level employees and leadership.
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Organize travel itineraries, expense reports, and reimbursement documentation.
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Assist with preparation of budgets, operational reports, and executive dashboards.
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Handle sensitive and confidential information with discretion and professionalism.
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Perform additional administrative and operational duties as assigned by executive leadership.
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Associate's or Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred.
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Minimum of 3–5 years of executive administrative experience, preferably in a healthcare or medical environment.
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Experience supporting C-suite executives is strongly preferred.
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Excellent organizational and time-management skills.
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Strong written and verbal communication skills.
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Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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Experience with electronic medical records (EMR/EHR) systems is a plus.
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Ability to prioritize multiple projects while meeting deadlines.
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Exceptional attention to detail and problem-solving skills.
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Professional demeanor with outstanding interpersonal skills.
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Ability to maintain confidentiality and exercise sound judgment.
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Strong customer service mindset and ability to interact with physicians, executives, and staff at all levels.
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Executive calendar management
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Project coordination
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Corporate communications
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Medical office operations
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Healthcare compliance awareness
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Meeting and event coordination
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Document preparation and editing
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Data entry and reporting
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Time management
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Critical thinking
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Professional discretion
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Multitasking in a fast-paced environment
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Prolonged periods of sitting and computer use.
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Ability to occasionally lift up to 20 pounds.
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Ability to travel occasionally between company locations, if required.
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Professional corporate office within a healthcare organization.
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Fast-paced environment requiring flexibility and adaptability.
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Frequent interaction with executive leadership, physicians, clinical staff, and external business partners.
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Competitive salary
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Health, dental, and vision insurance
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Paid time off and holidays
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Retirement plan
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Professional development opportunities
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Employee wellness programs
A successful Medical Executive Assistant is proactive, resourceful, highly organized, and capable of anticipating executive needs before they arise. This individual demonstrates professionalism, discretion, exceptional communication skills, and a commitment to supporting executive leadership in achieving the organization's strategic goals while contributing to a positive and efficient corporate office environment.
