Position Summary:
Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and
knowledge of organization policies and practices for the Senior Vice President.
Responsibilities:
- Plans and carries out administrative functions requiring considerable knowledge of the organization.
- Serves as a resource to physician leaders for interactions with the Bayfront Health Executive Offices.
- Assists with building relationships and educating targeted organizations and community leaders in developing a better understanding
of Bayfront Health and its role in the community.
- Manages within the approved budget and department operating plan and provides leadership for the day to day operational and
budgetary activities.
- Participates in developing and implementing departmental processes designed for maximization of productivity and quality.
- Conducts research, data collection, and analysis of information with minimal supervision. Creates, prepares and coordinates
presentations, including charts, graphs as requested. Prepares routine and non-routine reports and performs special projects.
- Reviews all correspondence and prepares routine and non-routine correspondence for review by the executive office.
- Schedules and maintains calendar of appointments, meetings and travel, and itineraries, and coordinates related arrangements.
- Enhances productivity of Senior Executive by assuming responsibility for designated leadership accountabilities and deliverables.
- Answers phone calls and independently resolves complex inquiries and refers to the Senior Executive as necessary. Screens and
directs calls and visitors appropriately.
- Reconciles procurement card transactions and prepares expense reports.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Qualifications:
Education/Training
- Associate’s degree required.
- Highly proficient in word processing, spreadsheet, presentation and database software, preferably Microsoft Office based
products (Word, Excel, PowerPoint, Access)
Licensure/Certification
- Microsoft Office Certification preferred.
Experience
Five (5) years of customer service, administrative, secretarial or related experience.
