Job Summary
We are seeking a highly organized and proactive Executive Administrative Coordinator to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, demonstrate strong project coordination abilities, and excel in managing complex schedules and communications. In this role, you will serve as a vital point of contact for executives, facilitate efficient office operations, and ensure seamless coordination across departments. Your expertise in office management, event planning, and technical proficiency will contribute significantly to the overall productivity and success of our organization.
Duties
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements with precision and attention to detail.
- Provide comprehensive administrative support to C-suite executives, including handling confidential information with discretion.
- Organize and assist in planning corporate events, meetings, and conferences to ensure smooth execution from inception to completion.
- Utilize productivity software such as Microsoft Office, Google Workspace, and video conferencing tools to prepare reports, presentations, and correspondence.
- Oversee office operations by managing filing systems, data entry tasks, and clerical responsibilities to maintain an organized workspace.
- Facilitate internal communication among departments to promote collaboration and timely information flow.
- Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Coordinate with vendors and service providers for office supplies, equipment maintenance, and other logistical needs.
- Support project management initiatives by tracking deadlines, preparing documentation, and assisting with follow-up activities.
Skills
- Extensive experience in executive administrative support with a focus on calendar management and personal assistance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and video conferencing software such as Zoom or Teams.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills with professional phone etiquette.
- Demonstrated ability to handle confidential information responsibly while maintaining discretion.
- Experience in event planning, including organizing meetings, conferences, or corporate functions.
- Technical proficiency in office management tools like multi-line phone systems, Microsoft Outlook Calendar, DocuSign for document signing, and data entry systems.
- Knowledge of bookkeeping practices using QuickBooks or similar software for financial record-keeping.
- Ability to collaborate effectively with C-suite executives and cross-functional teams to achieve organizational goals.
Join our team as an Executive Administrative Coordinator to play a crucial role in streamlining operations while supporting our leadership’s strategic initiatives!
Pay: $24.06 - $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
