Description:
Essential Duties and Responsibilities
Procurement and Supplier Management
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Research and identify qualified suppliers, products, and services to support operational requirements.
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Solicit and evaluate supplier quotations, bids, and proposals.
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Analyze supplier offerings based on quality, price, reliability, service, and delivery performance.
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Recommend vendors and products that best meet organizational needs and purchasing objectives.
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Establish and maintain productive relationships with suppliers and service providers.
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Assist in negotiating pricing, delivery schedules, and purchasing terms.
Purchasing Operations
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Review and verify purchase requisitions for accuracy, completeness, and authorization.
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Consult with requestors to clarify specifications, quantities, and purchasing requirements.
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Recommend alternative products, materials, or services when appropriate.
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Create and issue purchase orders and ensure timely processing of procurement requests.
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Monitor open purchase orders and expedite orders to meet operational requirements.
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Track supplier performance and address delivery or quality concerns.
Inventory and Materials Management
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Monitor inventory levels of production supplies and materials to maintain established inventory targets.
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Coordinate purchasing activities to support production schedules and business operations.
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Assist in forecasting material requirements through analysis of historical usage and future demand.
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Collaborate with operations, production, and warehouse personnel to minimize stock shortages and excess inventory.
Receiving and Invoice Support
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Verify receipt of goods by comparing receiving documentation to purchase orders.
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Investigate and resolve discrepancies involving quantities, pricing, quality, or damaged shipments.
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Coordinate with suppliers and internal departments to resolve receiving and invoicing issues.
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Facilitate payment authorization by ensuring accurate receiving and purchasing documentation is provided to accounting.
Reporting and Continuous Improvement
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Maintain accurate purchasing records, supplier files, and documentation for audit and compliance purposes.
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Analyze purchasing data and supplier performance metrics.
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Provide information and recommendations regarding purchasing trends, forecasting, and cost-saving opportunities.
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Participate in continuous improvement initiatives to enhance purchasing efficiency and supply chain performance.
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Support achievement of departmental and organizational purchasing goals.
Requirements:
Required Knowledge and Skills
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Knowledge of purchasing principles, supplier management, and inventory control practices.
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Strong analytical and problem-solving skills.
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Ability to evaluate vendor proposals and make sound purchasing recommendations.
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Knowledge of procurement processes, contracts, and purchase order systems.
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Proficiency in ERP systems and Microsoft Office applications, particularly Excel.
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Strong organizational and time-management skills.
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Excellent negotiation, communication, and interpersonal skills.
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Ability to manage multiple priorities and deadlines in a fast-paced environment.
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Attention to detail and commitment to accuracy.
Education and Experience
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Bachelor’s degree in business administration, Supply Chain Management, Purchasing, Operations Management, or related field preferred.
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Minimum of 3 years of purchasing, procurement, inventory control, or supply chain experience.
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Experience in a manufacturing environment preferred.
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Experience with ERP/MRP systems strongly preferred.
