Position Summary
We are seeking a dynamic, highly organized, and motivated Administrative Coordinator to support our Purchasing, Sales, Production Planning, and Logistics operations. This role is ideal for someone who enjoys working in a fast-paced manufacturing environment, communicates effectively with customers and suppliers, and thrives in a collaborative team.
Key Responsibilities
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Serve as the primary administrative contact for customers, suppliers, freight providers, and internal departments.
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Process customer orders and purchase orders from receipt through completion.
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Coordinate order fulfillment and monitor delivery schedules.
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Track inventory levels and ensure material availability.
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Schedule inbound and outbound shipments with transportation providers.
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Prepare shipping documentation and coordinate domestic and international freight.
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Support import and export documentation and customs compliance.
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Maintain accurate ERP records and production-related data.
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Assist Purchasing, Sales, Production, and Management with administrative tasks.
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Continuously improve administrative processes and support operational excellence.
Qualifications
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Associate's degree or equivalent business education preferred.
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3+ years of experience in administration, customer service, purchasing, logistics, or supply chain within a manufacturing environment.
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Experience with import/export processes and transportation coordination is preferred.
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Knowledge of customs documentation is considered an asset.
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Experience working with ERP systems, preferably Microsoft Dynamics 365.
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Strong Microsoft Office skills, particularly Excel and Outlook.
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Excellent organizational and time-management skills.
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Ability to prioritize multiple tasks in a dynamic manufacturing environment.
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Strong attention to detail and commitment to accuracy.
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Self-motivated, dependable, and proactive.
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Excellent written and verbal communication skills in English.
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Spanish language skills are a plus.
What We Offer
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Opportunity to join an exciting manufacturing start-up backed by experienced international owners.
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A stable, full-time position with long-term career growth.
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Competitive compensation.
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Comprehensive benefits package.
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Paid time off and company holidays.
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Collaborative and supportive team environment.
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Opportunities for professional development and advancement.
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The chance to help shape the future of a growing American manufacturing company.
