Provides administrative and program support for the Director of Faith Formation, Youth Minister and parish catechetical program as a whole. Welcomes callers and visitors to the parish office.
- Provide administrative assistance to the Faith Formation (Grades Pre K - 6) and Youth Ministry (Grades 7 - 12) programs
- Maintain & update parish database as needed, particularly for Faith Formation families
- Prepare annual online registration process including: cover letter, registration form, class descriptions and fee schedule, and communicate to families & parish
- Process registrations and enter information in computer database including: class assignment, sacramental information, maintain student records, billing/paymentinformation,
- Support DFF including: prepare Sacramental Certificates/Envelopes, send mass emails, create forms (Baptismal Information, Confirmation Folders, Prayers, Schedules, Welcome packets for grades 7-8, programs for Sacraments), enter faith formation classes/events on parish database and generate class lists
- Create e-newsletter for enrolled students/families of important dates, events, reminders and weather-related cancellations
- Assist in communication between the parish and parents of faith formation students, via phone, traditional mail, email, and social media
- Assist with the technology needed for faith formation sessions. (Videos, Roku, Google Classroom, etc.)
- Greet the public both in person and on the telephone. Handle walk-in requests
- Perform general office duties including answering multi-line telephone system, transferring calls to appropriate personnel, sorting/distributing mail, opening and answering parish mail & email, and filing of daily paperwork.
- Provide administrative assistance to the pastor
- Assist in various parish communications
- Provide Sponsor Certificates as requested
- Assist with and/or produce weekly bulletin for parish distribution using Canva
- Enter information in sacramental records.
- Knowledge and understanding of the Catholic Church and its mission
- Ability to honor and maintain confidentiality
- Strong organizational skills
- Self-motivated, desire to learn new skills
- Excellent interpersonal communication skills
- Possess facility in Microsoft Word, Excel, PowerPoint, Canva, and databases
- Proficient in use of the Internet, Facebook, Social Media, Presentation Technology
- Good record keeping skills
- Positive, polite and friendly telephone etiquette
- Ability to present oneself professionally
- Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems
- Ability to compose correspondence, minutes and/or reports
- Ability to represent the parish to those who call, write or visit
- Ability to adapt to small office setting
- Ability to adapt to changes in routine or schedule
- High School Diploma or equivalent required
- Bachelor's Degree or some college preferred
- Experience in office setting
- Requires prolonged standing, walking and/or sitting
- Require physical exertion to manually, move, lift, carry, pull or push objects or materials up to 25 pounds
- May require speaking to groups of adults and/or children on a regular basis
- May require occasional stooping, bending and reaching
- Will work in an office setting with office machines
- Occasional evening and/or weekend hours may be required
