A well-established, family-owned manufacturing and distribution company in Ontario, CA is seeking an experienced Office Manager for a direct hire opportunity. This is a 100% onsite role supporting a small, close-knit team in a stable, hands-on business environment.
The Office Manager will serve as the operational backbone of the office, with primary responsibility for accounting, payroll, HR administration, compliance, and daily office operations. This is an excellent opportunity for a dependable and organized professional who enjoys variety, takes ownership of their work, and values long-term stability.
The company offers a collaborative environment where teamwork, accountability, and trust are highly valued. Employees work closely together, leadership is accessible, and the right candidate will become a key contributor to the ongoing success of the business.
Key Responsibilities
Accounting & Finance
Manage Accounts Payable and Accounts Receivable functions for multiple entities.
Review, process, and reconcile invoices, vendor payments, and customer accounts.
Perform monthly bank reconciliations for multiple accounts.
Maintain accurate financial records in QuickBooks Desktop.
Manage garnishments, wage deductions, and payroll-related reporting.
Prepare monthly sales and use tax reports and assist with annual tax filings.
Handle bank deposits, petty cash, check registers, and daily cash management activities.
Verify and establish customer credit accounts and maintain credit documentation.
Payroll & Human Resources
Process weekly payroll using Paychex Payroll and Payroll Link.
Maintain employee time and attendance records, PTO tracking, and vacation calendars.
Administer employee benefits including 401(k) enrollments, deductions, contributions, and quarterly participant reporting.
Coordinate employee health insurance enrollments, changes, and reporting.
Process new hire onboarding, employee files, performance evaluations, wage increases, and employment verifications.
Manage workers’ compensation claims and maintain ongoing communication with carriers and employees.
Coordinate DOT and Non-DOT drug testing programs, DMV Employer Pull Notices, and driver compliance documentation.
Maintain OSHA 300 logs, accident records, and injury reporting.
Administrative & Office Operations
Oversee daily office operations and administrative functions.
Prepare management reports, sales reports, and budget-to-actual reporting.
Manage company permits, licenses, registrations, and annual renewals.
Process Heavy Highway Vehicle Use Tax filings and Motor Carrier Permit renewals.
Coordinate insurance documentation for vehicles, drivers, and company assets.
Draft customer agreements and maintain business records.
Publish job advertisements and assist with recruiting efforts as needed.
Serve as backup reception support, answering phones and assisting customers.
Coordinate office supplies, filing systems, and general administrative functions.
Compensation and Benefits
- Pay: $30.00 to $40.00 per hour, open to compensate higher dependent on qualifications
- Job type: Direct hire.
- Location: Ontario, CA.
- Work arrangement: 100% onsite.
- Schedule: Monday through Friday, 7:00 AM to 3:30 PM.
- Tentative start date: Mid to late August 2026.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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