Organization: NPO
Position Title: Deputy Director -Japanese Bilingual
Reports To: Executive Director
Employment: Full-Time, Direct Hire, Exempt
Salary Range: 87K (DOE)
Benefits: Health/Dental/Vision Insurance
Work Location: Foster, City, CA Minimum of 3 days per week in the office (with additional days required as needed)
Start Date: ASAP
POSITION TITLE: Deputy Director [Full-time]
REPORTS TO: Executive Director
Status: Exempt
POSITION SUMMARY:
The Deputy Director supports the Executive Director and is responsible for both strategic program development and operational execution of activities. This role balances program design, stakeholder engagement, and day-to-day operations while ensuring effective delivery of programs and services.
MAJOR RESPONSIBILITIES:
1. Program Development & Event Management:
- Develop, implement, and manage programs aligned with organization’s mission
- Manage signature and annual events
- Support program design and topic development
- Coordinate with Committees and stakeholders
- Recruit speakers and develop program content
- Manage logistics, staff, and execution of events
- Support budget planning and execution
2. Operational & Office Management:
- Oversee daily operations and execution of programs
- Coordinate internal task assignments and accountability
- Manage workload balancing and scheduling
- Support office operations and administrative functions
- Provide backup support during peak periods
3. Committee & Stakeholder Management:
- Collaborate with Committees and Board leadership
- Improve program ownership across Committees
- Coordinate with community and external stakeholders
- Represent organization as needed
4. Communication & Information Management:
- Manage membership communication and inquiries
- Track and analyze program data and engagement
- Support bilingual communications
- Manage communication materials and announcements
5. Digital Platform & Systems:
- Support use of event and digital tools
- Improve operational workflows and systems
6. Board / Committee Support:
- Prepare reports and presentations
- Support Board meeting logistics and materials
- Manage Board calendar and communications
7. Additional Responsibilities:
- Support external relations activities
- Assist with internal process improvements
- Perform other duties as assigned
8. KNOWLEDGE, SKILLS, AND ABILITIES:
- Bachelor’s Degree required
- 2–5 years of relevant experience
- Strong communication skills (Japanese & English)
- Strong organizational and multitasking skills
- Ability to manage ambiguity and work under pressure
- Proficiency in Microsoft Office and digital tools
9. WORKING CONDITIONS:
- Office / Hybrid work environment
- Minimum of 3 days per week in the office (with additional days required as needed)
- Potential for weekend work due to events or related activities
- Heavy computer usage
- Occasional travel
- Requires bending, reaching and lifting up to 20 lbs.
