About the Role:
The Accounting Associate/Administrative Assistant plays a critical role in maintaining accurate accounting records and providing essential administrative support to ensure smooth business operations. This position is responsible for managing day-to-day accounting tasks, including recording transactions and purchasing. Additionally, the role involves support for payroll and HR functions and assisting with document management and record keeping.
Minimum Qualifications:
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High school diploma or equivalent required; Associate degree or higher in accounting, finance, or related field preferred.
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One to two years' experience in bookkeeping or accounting support roles.
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Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
Preferred Qualifications:
Proficiency in Microsoft Office Suite (Excel, Word and Outlook).
Prior HR and Payroll experience.
Responsibilities:
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Record and categorize daily accounting transactions such as invoices, payments, and receipts accurately in accounting software.
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Assist in month-end close and account reconciliations.
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Purchasing
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Assist with payroll processing and ensure timely submission of related documentation.
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Prepare and maintain employee files in accordance with policies and guidelines
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Assist with recruitment and interview process – scheduling, collecting references, sending candidate status letters, maintaining interview records
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Coordinate new employee on-boarding process and orientation
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Other administrative tasks as needed.
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Ability to remain flexible and responsive in a face pace and changing environment
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Ability to quickly evaluate information and solve problems
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Ability to maintain discretion and confidence while performing job functions
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Proactive in in follow ups and completion of tasks
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Strong experience providing full range, independent administrative support
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Demonstrated ability to work independently or with a team to organize and establish job priorities to meet deadlines and shifting priorities
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High attention to detail
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High level of organization
