POSITION DESCRIPTION: PROGRAM ASSISTANT
Great River Arts (GRA)
Location: Little Falls, Minnesota
Status: Full-Time (32 hours/week) Non-Exempt
Wage: $16.50-19.00/hr
Reports To: Executive Director
POSITION SUMMARY
Great River Arts seeks a creative, detail-oriented, and self-motivated Program Assistant to support the planning, coordination, and implementation of arts programming, events, exhibitions, and educational opportunities. This position plays a key role in advancing the organization's mission by working collaboratively with artists, volunteers, committee members, and community partners..
ESSENTIAL RESPONSIBILITIES
Program & Event Coordination (30%)
- Coordinate and support arts programming, educational classes, workshops, performances, and special events.
- Recruit and communicate with artists, instructors, and community partners.
- Manage event logistics, scheduling, and facility coordination.
- Assist with event setup, execution, and breakdown.
- Ensure programs align with organizational goals and community interests.
- Ensure the building is presentable for the daily events.
Visual Arts Coordination (30%)
- Coordinate gallery exhibitions and installations with exhibiting artists.
- Manage exhibition schedules and related communications
- Support visual arts programming and participates in Visual Arts Committee meetings and plans
- Assist with exhibition receptions and special gallery events.
Communications & Marketing (15%)
- Create and maintain content for the GRA website, newsletters, social media platforms, and promotional materials.
- Assist with marketing campaigns for events, classes, and exhibitions.
- Prepares retail vendor updates and recruits new sellers.
Volunteer, Contract Artists & Committee Support (15%)
- Assist in recruiting, scheduling, and supporting volunteers and contract artists.
- Provide administrative support for organizational committees.
- Committees: Live Performances. Theatre. Arts Education/Classes. Visual Arts.
- Prepare meeting materials and maintain records as needed.
Administrative Support (10%)
- Attends front-of-the-house tasks; greeting guests and answering event inquiries in person, by email or by phone.
- Assists with event purchases and sales in retail space.
- Takes inventory and conducts rotation of consignment space items.
- Maintains program records, registrations, and event documentation.
QUALIFICATIONS
Required
- Must be 21+
- High school diploma or GED
- Minimum one year of experience in arts administration, education, event planning, customer service, nonprofit operations, or related field
- Availability to work evenings and weekends based on event schedules
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency with Microsoft Office and online communication platforms
- Ability to manage multiple projects and deadlines
Preferred
- Associate’s degree or higher in arts administration, communications, marketing, education, nonprofit management, or a related field.
- Experience working with volunteers, artists, or community organizations
- Knowledge of social media marketing and content creation.
- Interest in and appreciation for the arts
- Graphics arts background
Physical Requirements & Desired Characteristics
- Ability to lift and carry materials up to 40 pounds
- Comfortable working with people of all ages and backgrounds
- Passionate about community engagement and the arts
- Detail oriented and dependable
- Collaborative and strong problem-solving abilities.
Benefits
- Paid Time Off
- 6 Day of ESST
- Flexible Schedule
- 11 Paid Holidays
Please include a resume with cover letter to [email protected] or through Indeed.
Pay: $16.50 - $19.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
