Robert Half is seeking a detail-oriented Commercial Property Administrator to support the Property Manager in the day-to-day operations of a commercial property portfolio. This role is responsible for providing administrative and operational support across tenant relations, maintenance coordination, vendor management, lease administration, and office operations. The ideal candidate will deliver exceptional customer service, maintain accurate records, and help ensure the property is operated efficiently and professionally.
Key Responsibilities:
Provide direct administrative support to the Property Manager in daily property operations
Serve as a primary point of contact for tenant communications and service requests
Maintain accurate tenant, occupancy, lease, and insurance records
Coordinate maintenance requests and schedule vendor services as needed
Process invoices, code expenses, and assist with expense reporting
Oversee conference room scheduling and support general office/facility organization
Assist with tenant move-ins and move-outs, ensuring all documentation and logistics are completed accurately
Maintain property files, contracts, certificates of insurance, and other key compliance documentation
Support facility organization, operational efficiency, and customer service initiatives
Help ensure property operations are compliant with company policies and commercial property management standards
Qualifications:
Experience in commercial property management, property administration, or a related administrative support role
Strong attention to detail and excellent organizational skills
Ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Strong customer service and tenant relations skills
Proficiency with Microsoft Office Suite and property management systems preferred
Must have a commercial real estate license or be willing to obtain one
Preferred Attributes:
Detail-oriented and proactive
Professional and service-focused
Strong problem-solving and follow-through skills
Ability to work independently while supporting a team environment
On-site 5 days a week; Monday-Friday. For immedidate assistance please contact: Kelly Fellows at 865-370-2219
- At least 2 years of experience in property management or assistant property management.
- Background supporting commercial property operations; exposure to residential property management is also helpful.
- Working knowledge of tenant relations, lease administration, and occupancy record maintenance.
- Experience with invoice entry, expense reporting, and accurate administrative recordkeeping.
- Strong data entry skills with close attention to detail and organization.
- Ability to coordinate maintenance requests, vendor activity, and multiple priorities in a fast-paced environment.
- Clear and detail-oriented communication skills and a customer-focused approach when working with tenants, vendors, and internal teams.
TalentMatch ®
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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