Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will be the backbone of our office operations, ensuring seamless communication, efficient administrative processes, and exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster a productive environment where everyone can thrive. This paid position offers an exciting opportunity to develop your skills across office management, customer service, and technical proficiency while contributing to a professional and welcoming workplace.
Duties
- Manage multi-line phone systems with professionalism, ensuring clear and courteous communication at all times
- Handle front desk responsibilities including greeting visitors, answering inquiries, and directing calls with excellent phone etiquette
- Maintain accurate data entry records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Organize and file documents both physically and digitally, ensuring easy retrieval and confidentiality
- Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
- Provide customer support by addressing client questions promptly, maintaining positive client communication, and offering exceptional service
- Perform clerical duties including proofreading documents, word processing, and managing office supplies to ensure smooth daily operations
Experience
- Proven office experience or administrative experience in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools
- Familiarity with QuickBooks or other bookkeeping software is preferred
- Experience with multi-line phone systems and front desk operations is highly desirable
- Bilingual skills are a plus for effective client communication in diverse settings
- Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Previous roles such as medical receptionist or dental receptionist are advantageous but not required
- Personal assistant experience or office management background will be considered an asset
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on multitasking, delivering excellent customer service, and supporting our office’s success. This role is perfect for someone eager to grow their administrative skills in a professional environment that recognizes your contributions every step of the way.
Pay: $17.00 - $28.00 per hour
Work Location: In person
