Job Overview
We are looking for a sharp, detail-oriented Admin Assistant & Bookkeeper to be the backbone of our office operations. This is a hybrid role that requires a unique blend of "old school" accounting precision and "new school" tech-savviness. You will manage our books, handle front-office communications, and work directly with our leadership team to streamline our operations using modern tools.
Job Overview
Servpro of Chula Vista is a family-owned and operated leader in the restoration industry. We help our neighbors in San Diego County recover after fire, water, and mold damage. We pride ourselves on being a fast-paced, high-tech operation that combines decades of restoration expertise with modern, AI-driven workflows. When you join our team, you’re joining a group dedicated to excellence, empathy, and innovation.
Key Responsibilities
- Bookkeeping: Maintain accurate records using QuickBooks Online. Ensure all entries follow proper GAAP accounting principles.
- Office Administration: Manage the front desk, answer incoming calls with professionalism and empathy, and coordinate team dynamics.
- AI Integration: Utilize AI tools to automate routine tasks, draft communications, and improve office efficiency.
- Logistics: Assist with scheduling, file management, and ensuring the office runs like a well-oiled machine.
Qualifications
- QuickBooks Online: You must have experience with QBO.
- Accounting Proficiency: Solid understanding of GAAP principles.
- AI-Savvy: You understand how to use AI on a basic level (like ChatGPT or similar tools) to be more productive and are eager to learn new tech.
- Communication: Excellent phone etiquette and the ability to handle high-stress situations with a calm demeanor.
- License: Must have a valid Driver’s License.
- Experience: Previous administrative or office management experience is highly preferred.
- Bilingual in English and Spanish
Benefits
- Health Insurance (for those meeting criteria)
- Retirement Plan (for those meeting criteria)
- Flexible scheduling options within the 6 AM – 5 PM window.
Pay: $23.00 - $28.00 per hour
Work Location: In person
