Description:
The essential functions include, but are not limited to the following
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Responsible for obtaining approval of invoices.
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Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
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Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
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Match invoices to checks, obtain signatures, and mail checks in a timely manner.
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Process check requests.
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Pay invoices online using company credit cards or bank accounts.
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Answer all vendor inquiries. Strengthen and grow relationships with vendors.
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Submit paperwork to vendors to obtain rebates.
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Obtain vendor statements to ensure that our records agree with the vendor.
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Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
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Review delivery log and repairs and maintenance log to ensure that all invoices are received.
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Obtain W-9s from all vendors.
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Communicate and work with management
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Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
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Assist in period and year end closings.
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Assist with other projects as needed.
Requirements:
- Minimum three years as an accounts payable clerk.
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Previous experience in bakery, or food environment preferred.
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Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.
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Must have strong organizational skills for follow-through and the ability to juggle and prioritize.
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Identify and resolve problems in a timely manner, gather and analyze information skillfully.
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Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.
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Prioritizes and plans work activities and uses time efficiently.
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Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
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Meets productivity standards and completes work in a timely manner.
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Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.
