Summary
The Markets Specialist is responsible for providing comprehensive organizational, administrative, and on-site support for markets held at both Scissortail Park and Myriad Botanical Gardens in downtown Oklahoma City. This role will coordinate and supervise the setup and breakdown of the weekly Farmer’s Market (April 11th Preview and Saturdays in May-October) to ensure a smooth and successful event as well as other markets such as Flower and Garden Festival, Tulip Festival, Night Markets, and supporting event markets like NYE, Sparkle, and Pumpkinville amongst others. Working closely with the Director of Events, this role plays a vital part in ensuring markets are executed seamlessly, from initial vendor applications, vendor approvals, logistics and layout vendor correspondence, day of coordination to event breakdown. As the primary on-site contact for markets, the Markets Specialist will serve as a key representative of the Park and Gardens, delivering exceptional customer service and coordinating logistics with internal teams and external vendors.
The ideal candidate is detail-oriented, customer-focused, and thrives in a fast-paced environment with the flexibility to work evenings, weekends, and holidays as needed. This position also supports internal Scissortail Park and Myriad Botanical Gardens events when scheduling allows.
Essential Duties and Responsibilities
· Manage all aspects of the markets including being on-site weekly
· Work cross-functionally with other departments and staff to ensure a smooth market from start to finish
· Recruit, select, and retain market vendors, process applications, assess and collect registration fees
· Oversee market volunteers and seasonal employees on-site during markets
· Maintain strong working relationships with community partners, sponsors, and stakeholders
· Monitor the markets for compliance with market rules and ensure adherence to all local and state laws/regulations
· Maintain administrative and financial records for the markets identifying areas for growth and revenue generation
· Assist the marketing department with social media content creation and community outreach initiatives related to promotion of the markets
· Address and respectfully manage vendor inquiries, complaints/disputes, as necessary
· Oversee facilitation, recording, and reporting for the Market Nutrition Assistance programs, including SNAP/EBT, Senior Farmers Market Benefits, and Double Up Oklahoma.
· Actively engage and network via the Oklahoma Department of Agriculture, Food and Forestry Dept.
· Performs other duties as assigned.
The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Skills and Abilities Required
· The ideal candidate will be highly energetic, committed, organized, and a problem-solver.
· Must have excellent planning, administration, financial management, and professional management skills.
· Strong management skills and the ability to motivate and educate internal and external resources.
· Excellent organizational skills, with emphasis on priorities and goal setting.
· Strong proficiency in Microsoft Word, Excel, PowerPoint and Microsoft Outlook.
· Superior presentation and communication skills, both written and verbal.
· Ability to communicate information to vendors, volunteers, and visitors.
· Work requires the ability to write reports, material lists, and correspondence.
· High degree of initiative and ability to work independently and be self-motivated.
· Strong public relations skills, organizational abilities, and event planning skills.
· Possess a genuine love for farmers markets and the producers and experiences they offer
· Three years of progressively responsible experience in a related field
· An associate’s degree or higher in a relevant field (Ex: Agriculture, Horticulture, Food Marketing, Environmental Sustainability, Communications, Business)
· Some experience with farmers market management or interest in promoting local, producer-only foods and agriculture
· Experience working within MarketSpread/FarmSpread software a plus
Computer Equipment and Software Requirements
- Excellent word processing skills; must have expert-level skills with MS Office, especially Excel.
- Experience in use of standard office equipment.
Certificates, Licenses, Registrations
Work Environment
Must be able to work both indoors/outdoors and weekends. Some locations visited during the course of executing job duties may not be wheelchair accessible. Must be able to lift, push, pull or carry objects weighing up to 50 pounds. Must be able to work in all weather and temperature conditions
The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Equal Opportunity Employer: Scissortail Park Foundation provides equal employment opportunity and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff recall, transfer, leaves of absence, compensation and training.
Physical Requirements
· Must be able to sit for extended periods.
· Must be able to bend, stoop and lift on occasions.
· Must be able to climb stairs.
· Must be able to walk from office building to Park and Garden facilities.
The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
Equal Opportunity Employer: Employer does not to discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.
Pay: $20.00 - $23.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
