Administrative Asst 1 4P/358

4P Consulting Inc.
Atlanta, GA

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Job Details

Full-time

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Access
Microsoft Outlook
Presentations for conferences or internal meetings
High school diploma or GED
Invoice payment processing
Employee attendance management
Expense reports
Invoice reconciliation
Vendor relationship management
Video conferences (communication methods)
Managing executive calendars
Cross-functional collaboration
Time & attendance systems
Cross-functional communication

Full Job Description

Administrative Assistant 1

Location: Atlanta, GA

Contract- 6 Months

Client- Georgia Power

Position Overview

The Administrative Assistant provides vital support to the Environmental Affairs Department of Georgia Power, working across teams that span laboratory, field, project management, and corporate operations . This position requires strong initiative, adaptability, and the ability to thrive in a fast-paced utility environment . The role involves a balance of administrative, financial, and operational tasks that directly contribute to compliance, environmental stewardship, and organizational efficiency.

Key Responsibilities

Timekeeping & Reporting: Process employee time and attendance accurately.
Expense & Invoice Management: Prepare monthly procurement card expense statements, reconcile invoices, and process check requests.
Calendar & Meeting Support: Manage executive calendars; organize meeting arrangements, logistics, catering, and video conferencing.
Travel Coordination: Arrange travel and accommodations as needed.
Document & Records Management: Maintain SharePoint, S:Drive, Teams access, and Outlook distribution lists; oversee filing, faxing, and archiving.
Procurement & Supply Chain Support: Manage purchase requisitions, purchase orders, and supply chain logistics.
Communication & Presentations: Prepare PowerPoint presentations, department communications, and professional correspondence.
Budget & Financial Tracking: Support budget preparation, monthly accruals, and tracking of department spending.
Administrative Support: Order office/breakroom supplies; answer phones; maintain copier/printer vendor relationships.
Collaboration: Provide support to both Environmental Lab teams and Corporate Office staff ; assist with cross-departmental projects as needed.

Job Requirements

Education:
- High School Diploma or GED required.
- Administrative/clerical certification such as CPS or CAP desired but not required.
Experience:
- Administrative experience in a fast-paced utility or technical environment strongly preferred.
- Experience supporting large teams or departments highly desired.
- Timekeeping, expense reporting, invoice reconciliation, and meeting coordination experience required.
Knowledge, Skills & Abilities:
- Ability to represent the department with professionalism in interactions with executives, employees, vendors, and partners.
- Skilled in multi-tasking, prioritization, and meeting deadlines with minimal supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and ability to create impactful presentations.
- Ability to leverage resources and synthesize business data into effective communications.
- Knowledge of (or ability to learn) Southern Company systems and tools for timekeeping, travel, expenses, and purchase orders.
- Strong interpersonal skills and ability to work as a team player across multiple departments.
- High attention to detail, strong judgment, and ability to manage confidential information.

Behavioral Attributes

Flexible and adaptable to changing priorities and emergent requests.
Self-starter with a service-oriented mindset.
Maintains confidentiality and professional demeanor at all times.

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Position Overview

Key Responsibilities

Job Requirements

Behavioral Attributes

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