Job Overview
We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. In this role, you will be the driving force behind creating memorable experiences that align with our brand vision and client expectations. Your expertise in event marketing, budgeting, and project management will ensure each event runs smoothly from conception to completion. This paid position offers an exciting opportunity to showcase your hospitality industry experience, organizational skills, and team leadership abilities while delivering exceptional guest services and fostering strong client relationships.
Responsibilities
- Collaborate with clients and internal teams to understand event objectives, scope, and desired outcomes
- Develop comprehensive event plans including timelines, budgets, vendor coordination, and logistics management
- Negotiate contracts with venues, caterers, entertainment providers, and other vendors to secure the best terms and value
- Manage event budgets meticulously, ensuring cost control while maximizing quality and guest satisfaction
- Oversee all aspects of event marketing and promotion through various channels to boost attendance and engagement
- Utilize event management software and CRM systems to track progress, communicate with stakeholders, and maintain detailed records
- Coordinate catering services, banquet arrangements, technical setups, guest accommodations, and transportation logistics
- Lead a team of staff or volunteers during events to ensure seamless execution and exceptional guest experiences
- Conduct post-event evaluations to gather feedback for continuous improvement and future planning
Experience
- Proven experience in event planning or management within the hospitality industry, hotels, restaurants or fundraising environments
- Strong negotiation skills with a track record of securing favorable contracts and vendor agreements
- Demonstrated ability in upselling event services or packages to enhance revenue opportunities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems
- Excellent communication skills for client interaction, team coordination, and stakeholder engagement
- Skilled in managing event budgets from initial planning through final reconciliation
- Experience in banquet operations or catering services is highly desirable
- Ability to handle multiple projects simultaneously with exceptional time management and organizational skills
- Leadership experience managing teams or coordinating large-scale events with diverse stakeholders
Join us as an Event Coordinator where your passion for creating extraordinary experiences meets your talent for organization! Bring your hospitality expertise, technical proficiency, and innovative mindset to deliver events that inspire. This is more than a job — it’s an opportunity to make a lasting impact through meticulously planned gatherings that leave guests delighted.
Pay: $26.23 - $31.58 per hour
Work Location: In person
