NEW LEGACY CHARTER SCHOOL
ACADEMIC ADVISOR
Experienced educator managing academic records, scheduling, assessment coordination, and progress-to-graduation systems.
Position TypeFull-time
Reports ToHigh School Principal
ScheduleSchool-year role
Salary Range$45,000-$52,000
LocationAurora, Colorado
StatusExempt | At-will
About New Legacy Charter School
New Legacy Charter School (NLCS) is a free, public charter school serving pregnant and parenting high school students and their children in northwest Aurora. Approximately 95 high school students learn alongside an on-site Early Learning Center serving about 65 children. Our two-generation model combines personalized, competency-based learning; career and college preparation; Real World Learning; and coordinated supports that help young families build compelling careers, financial independence, and positive parenting.
Position Summary
The Academic Advisor manages the systems that keep students accurately scheduled, assessed, and on track to graduate in NLCS's competency-based program. This is an educator-facing and student-facing academic operations role, not a licensed mental-health counseling position. The advisor maintains academic records and transcripts, builds and adjusts student and master schedules, coordinates state and local testing, monitors graduation progress, and turns data into clear next steps for students, families, and staff.
Required Qualifications
- Bachelor's degree in education, school administration, counseling, or a related field
- At least three years of successful experience as a high school educator, academic advisor, registrar, counselor, testing coordinator, or comparable role
- Demonstrated experience using Infinite Campus for scheduling, enrollment or demographic records, attendance, grades, transcripts, reports, and data quality
- Demonstrated experience building or managing high school student schedules and contributing to a master schedule
- Experience coordinating standardized assessments, including secure materials, accommodations, rosters, staff training, administration logistics, makeups, and required documentation
- Strong spreadsheet, data-management, project-management, communication, and problem-solving skills with exceptional attention to accuracy and deadlines
Preferred Qualifications
- Experience with Colorado high school graduation requirements and assessments such as PSAT/SAT, CMAS, WIDA ACCESS, NWEA MAP, or other state and local assessments
- Experience in an alternative, competency-based, charter, or underserved high school setting
- Experience evaluating transfer records, maintaining transcripts, monitoring graduation progress, and supporting concurrent enrollment
- Experience supporting multilingual learners, pregnant and parenting students, and students returning after interrupted enrollment
- Bilingual English/Spanish skills preferred
Primary Responsibilities
Academic Records, Transcripts, and Graduation Progress
- Review incoming records and enter transfer coursework, credits, competencies, and other academic history accurately in Infinite Campus and NLCS systems
- Maintain accurate competency-based transcripts and supporting records, including ratings of No Evidence, In Progress, Meeting Expectations, and Exceeding Expectations and applicable Real World Learning evidence
- Conduct quarterly and on-demand transcript audits; identify missing records, data inconsistencies, and graduation gaps and coordinate corrections promptly
- Maintain graduation-status reports, student lists, senior checklists, and records needed for state reporting, audits, appeals, and diploma verification
- Explain schedules, transcripts, competency progress, graduation requirements, and academic options clearly to students, families, and staff
Student Scheduling and Master Schedule
- Build and maintain individual student schedules in Infinite Campus based on competency needs, graduation plans, staffing, course availability, support needs, and student circumstances
- Partner with the Principal to develop, test, publish, and revise the high school master schedule; identify conflicts, enrollment imbalances, and coverage needs
- Process schedule-change requests consistently with NLCS policy, document decisions, and communicate changes to students, families, and staff
- Run new student orientations 1-2 days per week as students are enrolled and help transition students to onboarding advisor
- Coordinate scheduling for new students, returning students, re-entry/reorientation, concurrent enrollment, new student orientation, interventions, ELD or special education services, and other individualized programming
- Support advisory onboarding so new and returning students complete critical academic, technology, screening, scheduling, and orientation tasks before joining their assigned advisory
Assessment Coordination
- Serve as the site assessment coordinator for state, federal, and local assessments, which may include NWEA MAP, WIDA ACCESS, PSAT, SAT, CMAS, and other required measures
- Develop annual testing calendars and detailed administration plans; manage registration, rosters, test sessions, secure materials, technology readiness, rooms, staffing, training, accommodations, makeups, irregularities, and required records
- Coordinate with the Principal, Special Education team, ELD staff, teachers, and vendors to ensure appropriate accommodations and valid, secure administration
- Review assessment participation and results, resolve data issues, distribute reports appropriately, and help staff use results for placement, intervention, and instructional planning
Academic Advising and Student Success Systems
- Meet with students to review academic standing, competency gaps, attendance, Real World Learning, and graduation timelines and translate records into clear action steps
- Lead routine on-track/off-track monitoring and provide accurate lists and data for student-support, reengagement, grade-level, senior-status, and graduation planning
- Collaborate with teachers, advisors, Social Workers, and school leadership to coordinate academic interventions and remove barriers
- Support concurrent enrollment records and coordination in partnership with the Gifted and Talented Coordinator
- Contribute to graduation, awards, senior meetings, enrollment, withdrawal, re-enrollment, and re-entry processes as assigned
Other Responsibilities
- Participate in competency review, student-support, data, and staff meetings; contribute accurate information about student progress and needs
- Maintain timely, accurate, and confidential records in Infinite Campus and other approved systems, in accordance with FERPA, state requirements, and NLCS policy
- Provide clear and timely communication to students, families, staff, administration, partner agencies, and other stakeholders
- Support community meetings, awards ceremonies, graduation, student leadership opportunities, supervision, and other whole-school events
- Use current technology effectively, including Google Workspace, Microsoft Office, Infinite Campus, assessment platforms, and postsecondary planning tools
- Ensure compliance with Board policies, NLCS procedures, and applicable local, state, and federal requirements
- Perform other duties as assigned, including occasional evening, weekend, or off-site responsibilities
Physical and Scheduling Requirements
- Frequently sit, stand, walk, communicate, and use a computer or other office equipment for extended periods
- Move throughout classrooms, offices, and community settings and occasionally lift or carry materials typically used in a school environment
- Travel locally for meetings, student activities, college visits, professional learning, or Real World Learning support; drive a school vehicle when trained and authorized
- Occasionally work a nontraditional schedule to support family meetings, graduation, school events, conferences, or other program needs
Mission Alignment
- Dedicate themselves to NLCS's mission and vision and maintain high expectations while meeting students where they are
- Build on students' strengths and assets and recognize that healthy, appropriate relationships are essential to reengaging young people in school
- Use restorative, trauma-informed, culturally responsive, and inclusive practices to build belonging, repair harm, and strengthen community
- Communicate openly and consistently with students, families, colleagues, and partners so students receive coordinated support
- Contribute to a supportive and demanding professional community grounded in respect, trust, honesty, flexibility, collaboration, and continuous improvement
Compensation and Benefits
Salary Range: $45,000-$52,000 annually, commensurate with education, experience, and qualifications, plus a comprehensive benefits package including health, dental, vision, retirement, and paid time off.
Application Process
Submit a resume, cover letter, and professional references to Sara Kahn at [email protected]. In the cover letter, briefly explain your interest in New Legacy Charter School and how your experience prepares you to support students in a personalized, competency-based, two-generation school model.
New Legacy Charter School is an equal opportunity employer. We value a diverse workforce and strongly encourage candidates whose identities and experiences reflect the students and families we serve to apply.
Pay: $45,000.00 - $52,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
