The Orthopedic Residency Coordinator, hereinafter referred to as the Coordinator or PC, under direction from the Education Manager, the Residency Program Director, Associate Program Directors, the Vice Chair of Education, and the Director of Finance and Administration, is primarily responsible for coordinating the Orthopedic Residency Program and its residents in training, hereinafter referred to as the Residency.
The Program Coordinator (PC) is responsible for the day‐to‐day administration of the ACGME Orthopedic residency training program. The PC will assist the Program Director (PD) in developing and maintaining the educational quality of the training program & ensuring compliance with ACGME accreditation standards and other regulatory requirements. The PC will function as a liaison between the PD, residents/fellows, faculty, GME Office, participating sites, and other departments. The PC is knowledgeable about compliance and regulatory requirements at the various training sites in which the residents rotate. The PC provides essential communication and networking for the effective functioning of the orthopedic residency training program. The PC represents the Residency on behalf of the Graduate Medical Education (GME) Office, the Department of Orthopedic, the School of Medicine, and the University of Colorado.
Key Responsibilities:
Specific Duties – Program Director Support 10%
Coordinate/Facilitate Annual Program Evaluation meeting
Clinical Competency Committee
Program Evaluation Committee
Track post‐graduate survey results for the program, with summary data tables and information as needed
Program Letter of Agreement – maintain current for every rotation site
Annual Program Policy Review – assist PD with updating/creating, distributing, interpreting and enforcing program specific policies
Maintain and Monitor ACGME Accreditation Requirements:20%
Enter/Maintain Information in WebADS
ACGME Case Logs
ACGME Milestones (Semi-Annual)
ACGME Resident & Faculty Surveys
Summative Letters
Schedule and prepare semi‐Annual Meetings between Program Director and Resident
Recruitment:20%
AAMC GME Track / FREIDA Updates
ERAS/Thalamus– set‐up, download applications
Manage annual residency recruiting activities such as scheduling of candidates, daily preparation and set up, document preparation, follow up communication during interview season, maintain interview feedback data in timely manner
Prepare information for ranking meeting
NRMP ‐ notify GME office and confirm/change quotas, enter rank order list
Minimum of 2 residency interview days with 80 applicants.
The position also assists all fellowships with their recruitment process with a minimum of 10+ days.
Orientation:20%
Assemble new resident training files
Coordinate new resident GME personnel forms
Plan, Coordinate, Order, Obtain equipment
Prepare and plan orientation week schedules, training and social activities
Train new Residents/Fellows/Faculty on the use of MedHub
Schedule immunization screenings for new PGY 2s and above
Schedule Epic training for new residents/fellows/faculty FOR ALL SITES
Graduation/Completion of Training:20%
Coordinate the planning and preparation of the annual Graduation event under the supervision of Program and in collaboration with the events coordinator.
Monitor compliance of GME Exit Survey completion
Submit list of Certificates of Completion to GME Office
Coordinate the gathering of all data forms, final evaluations, procedure logs, badges and final program letter of completion for graduating residents training files
Forward future email address to GME office for PeopleSoft record
Maintain Alumni database
Complete any reimbursements required by the end of the fiscal year
Annual GME Requirements: 10%
Issue continuing residents their training agreements and Benefits Information
Submit resident charge sheets to GME Office
Maintain copy of license or Board of Medical Examiners verification in resident file
Maintain copy of NPI number in resident file
Confirm Medicare/Medicaid enrollment
Coordinate/Schedule/Monitor in‐training exam schedule
Complete GME CTE (Continuing, Transferring, Exiting) survey
