JOB
The Senior Administrative Assistant performs a range of administrative, clerical, and project support duties in support of the Health Sciences department. This position maintains current knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the department. This position actively participates in the planning and coordination of projects, activities and initiatives undertaken by the department.
EXAMPLE OF DUTIES
Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and emailProvides general administrative support to the department including preparation of memorandums, emails, correspondence, minutes, reports, and check requestsProcesses all Colleague updates to the health programs course schedule as requestedProcesses all requests and bookings for health programs related roomsInputs, and issues contracts for instructors and processes payroll for adjuncts, full-time overload and contract employeesAssistsin maintainingandmonitoringbudgets Supports the monitoring and maintain of inventories with the appropriate individuals pertaining to equipment, supplies and equipment maintenancePerforms requisition requests to order supplies and/or services Supports health program staff and faculty with registration for conferences, workshops, and other travel requestsAssists program coordinators and directors in maintaining and processing accurate records to comply with accreditation needsAssists with maintaining and updating clinical agreements pertinent to health programsParticipates in professional development opportunities to increase knowledge and skillsParticipates in appropriate committees and task forces as assignedPerforms other job-related duties and projects as assigned in support of the College’s mission, core values and goals
SUPPLEMENTAL INFORMATION
KnowledgeAdvanced knowledge of clerical processes and procedures and standard office procedures; practices and equipmentAdvancedknowledge of report preparationAdvanced knowledge of record control and statistical record keepingSkillsAdvanced computer skills and technical proficiency in Microsoft Office applicationsEffective verbal, listening and written communications skillsAttention to detail and high level of accuracyHighly effective planning, coordination and organizational skills to meet work deadlinesInterpersonal skills with proven ability to work in a team environmentAbilitiesAbility to record, compile, analyze and summarize dataAbility to analyze situations and exercise sound judgement in making decisionsAbility to display tact and poise at all timesAbility to handle confidential information with absolute discretionAbility to work in a fast-paced and open work environmentCommitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels
